AI Procurement Automation Software for Requests and Invoices
Manage buying requests, compare prices, create purchase orders, and match invoices automatically in one simple procurement automation software system.
Complete Business Buying Made Simple
Converiqo manages the entire buying process for you with end-to-end procure-to-pay automation. It handles staff requests via Employee Self-Service Automation, manager approval paths, asking suppliers for prices using our Vendor Self-Service Portal, comparing offers, purchase orders, matching invoices, and providing clear spend reports linked with your accounting tools.
What this automates across your buying lifecycle
From requests and approvals to price comparisons, purchase orders, contract checks, and invoice matching software.
Buying Requests
Let team members submit request forms for tools or items they need with automatic manager approvals.
- Send and approve requests fast
- Quick manager approvals
- Catalog select options
- Auto budget checks
Price Comparison
Ask multiple suppliers for price quotes automatically and view them side by side to choose the best offer.
- Save money by picking the best deal
- Auto RFQs to vendors
- Easy price comparisons
- AI bid scoring assistance
Purchase Orders
Create purchase orders automatically once requests are approved, and send them directly to suppliers.
- Reduce manual typing of orders
- Instant vendor confirmation
- Track order status easily
- Organized order records
Contract Reminders
Store supplier contracts in one place and get alerts before they expire to avoid service breaks with centralized supplier contract management.
- Never miss a contract renewal date
- Draft contracts easily
- E-signature integration
- Reduce expired paper risks
Invoice & Receipt Matching
The system's invoice matching software compares the invoice with the purchase order and the items you received to ensure you only pay for what was ordered and delivered.
- Prevent paying for incorrect bills
- Auto read invoices
- Streamlined payment updates
- Detect duplicate bill errors
Spend Reports
Simple charts showing what your company is spending money on and where you can save costs.
- Clear view of company spending
- Track your savings
- Partner performance scores
- Smart spending tips
Simplified Buying Process
From requisition to payment with intelligent automation at every step
Accelerated Processing
Reduce buying cycle times from weeks to hours with friendly automated checks.
Compliance & Risk
Automated budget checks and partner reviews ensure you follow company spending rules.
Seamless Integration
Connects easily with your current accounting and inventory software to sync details.
Works with Your ERP & Billing Tools
Connects with the leading ERP, procurement, and billing systems you already run. Discover all enterprise connectors and integrations.
Smart Buying Assistance
AI helpers to automate manual bidding and help you keep costs down, complying with strict Security & Data Compliance.
Conversational Requests
Allows staff to request items or details simply by chatting with the system.
Best Time to Buy
Suggests the best supplier and time to purchase based on changing prices.
Auto Reordering
Automatically orders new supplies when your stock levels get too low.
Smart Price Negotiators
Helps ask suppliers for better pricing within your approved budget guidelines.
Expected Performance Metrics
Proven Buying Results
See how other companies accelerate approvals and simplify vendor price checks.
"Converiqo helped us reduce approval turnaround and PO cycle times by standardizing requisitions and routing approvals with clear policies."
"Converiqo improved control and spend visibility by enforcing approval rules, using structured sourcing workflows, and applying three-way matching."
Procurement FAQ
Find quick answers to help you understand our buying system.
What parts of the buying process does Converiqo automate?
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It automates the full procurement lifecycle: staff requests (requisitions), automatic manager approvals, supplier price requests (RFQs) and side-by-side offer comparisons, purchase order creation, contract storage and renewal alerts, invoice-to-PO-to-receipt matching (payment matching), and clear spend reporting. All of this is linked with your accounting and enterprise tools to keep data in sync.
How does the AI help reduce costs and speed up purchasing?
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The system automatically asks suppliers for pricing and presents all offers in a single, easy-to-compare table so you can pick the best deal. It accelerates approvals with instant manager alerts, checks budgets up front, and lets employees request items via chat or a simple form—cutting buying times from weeks to hours while helping keep costs down.
How are approvals and budget controls handled?
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When an employee submits a request, the system checks the relevant budget and routes it through predefined manager approval paths. Managers receive immediate alerts, so decisions happen quickly, and the built-in budget checks help prevent overspending before a purchase order is created.
How does invoice matching work, and what does it prevent?
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The invoice matching software compares each invoice against the purchase order and the items actually received (a three-way match). This ensures you only pay for what was ordered and delivered, reducing billing errors and preventing overpayment.
How does it integrate with our existing systems, and how fast can we get started?
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The Automated Workflow Dashboard connects with leading ERP, procurement, billing, and standard accounting systems to sync invoices, payments, and supplier records automatically. You can be fully up and running in 4 to 8 weeks depending on how many tools you connect, and there's a 7-day free trial you can set up in under 24 hours—no credit card required.
Can I manage multiple vendors and track their performance?
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Yes, the system lets you register all your vendors in one place and track their performance across price, quality, and delivery. You can compare vendors side by side when requesting quotes and make purchasing decisions backed by real data, not guesswork.
How does the system help manage and renew supplier contracts?
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The system stores all supplier contracts in a central repository and sends automatic alerts before any contract expires. You can review terms and reach out to vendors to renegotiate, with e-signature support to finalize agreements paperlessly.
Can I see real-time spend analytics and reports?
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Absolutely. The dashboard provides clear charts showing where your company is spending, how actuals compare against approved budgets per department, and where savings can be found — all updated in real time.
Does the system support multiple teams and office locations?
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Yes, the system is purpose-built for businesses across multiple branches or departments. Set separate budgets and approval policies per team or location while maintaining a unified view of all spending from one central dashboard.
How secure is our procurement and supplier data within the platform?
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The platform applies enterprise-grade security including full data encryption in transit and at rest, role-based access controls ensuring employees only see what they need, and complete audit trails for every action — keeping your data compliant with global security best practices.
Ready to Automate Business Buying?
Join many businesses using our simple procurement automation software to save costs and control spending.