Agentic AI for Yoga Studios, Wellness Centres & Hybrid Communities
Your AI-powered studio assistant for admissions, communication, and daily operations designed to keep teachers, members, staff, and partners in sync across every workflow.
Pressure points
Why Yoga Studios Need Automation Now
One AI assistant to move leads, members, and instructors along faster.
Trial Enquiry Bottlenecks
Leads arrive via Instagram, WhatsApp, walk-ins, and referrals but response times slip and trial spots stay empty.
Schedule & Capacity Chaos
Members need instant visibility into morning, hybrid, and specialty classes yet staff juggle spreadsheets and manual waitlists.
Member Lifecycle Blind Spots
Studios lack a unified view from trial to membership to renewal, making it hard to spot churn risk or upsell opportunities.
Campaign Execution Overload
21-day challenges, seasonal packs, and referral drives demand relentless follow-ups that teams cannot sustain manually.
Untracked Issues & Support
Billing disputes, app login issues, or class credit adjustments get buried in chats with no ownership or SLA.
Feedback Without Action
Studios collect ad-hoc feedback but insights never make it back to instructors or schedulers in time to protect retention.
How Converiqo Orchestrates Studio Operations
Replace scattered chats with agentic workflows tuned for trial classes, memberships, challenges, and retention.
One AI Assistant for Every Journey
Capture enquiries, answer FAQs, book trials, and guide renewals in one conversational layer that plugs into your CRM, booking, and payment tools.
Agentic Workflows Across Stakeholders
Connect sales, instructors, front desk, marketing, and finance workflows so every update triggers the next action automatically.
Engagement & Retention Intelligence
Track attendance, challenge participation, sentiment, and KPIs in real time to launch nudges before members churn.
Workflow modules
Agentic AI Modules for Sales, Service, Marketing & Support
Every module ships with ready-to-run journeys, SLA timers, and multi-channel messaging across WhatsApp, Telegram, SMS, email, and web widgets.
Automation flow
Sales / Leads Engine – Trial Class & Membership Enquiries
Capture trial requests, membership plans, and workshop enquiries from website forms, WhatsApp, Instagram DMs, referral QR codes, and walk-ins with automatic tagging.
Qualify leads by preferred class style, time slots, wellness goals, injuries, and budget to prioritize high-fit prospects.
Auto-route enquiries to counselors or studio managers with SLA timers, prebuilt reply templates, and dynamic follow-up cadences.
Book trials directly from the chat interface, sync confirmations to class rosters, and trigger reminders plus prep instructions.
Convert warm leads into memberships or packs with digital proposals, payment links, and e-signed waivers.
Dashboards show trial-to-membership conversion, source performance, time-to-first-response, and counselor throughput.
Automation flow
Customer Self-Service – Class Schedules, Instructors & Plans
Members browse live class schedules, instructor bios, and capacity counters via WhatsApp, Telegram, web widget, or embedded portal.
Instant answers for pricing tiers, freeze policies, referral credits, workshop dates, and studio rules without waiting for staff.
Self-serve booking, cancellation, and waitlist moves with automated credit adjustments and push reminders.
Surface instructor-specific updates: substitute teachers, new class formats, guest workshops, and in-studio events.
Show attendance history, membership expiry, payment receipts, and upcoming renewals so members stay confident and informed.
Broadcast alerts for weather disruptions, new safety guidelines, or festival timetables across members, instructors, and staff simultaneously.
Automation flow
Marketing Module – Challenges, Renewals & Reactivation
Launch 7-, 14-, or 21-day challenge campaigns with automated enrollment, daily nudges, progress check-ins, and leaderboard recaps.
Segment members by attendance streaks, goals, or last-visit date to run targeted reactivation journeys on WhatsApp, SMS, and email.
Send renewal reminders with contextual offers (buddy pass, add-on class packs, nutrition consults) and track conversion by cohort.
Automate content drops nutrition tips, mindfulness audio, or posture videos based on member profile and engagement history.
Trigger celebration notes for milestone classes completed, birthdays, or challenge completions to reinforce community feel.
Monitor campaign analytics in real time: opt-in rate, completion rate, incremental revenue, and retention lift.
Automation flow
Ticketing System – Billing, Schedule & App Access
Turn every billing issue, schedule conflict, or app login problem into a structured ticket with ownership and due dates.
Categorize tickets (payments, credits, facilities, instructor, tech) with SLAs so nothing slips through.
Auto-suggest knowledge base answers for routine queries while escalating edge cases to finance or operations leads.
Link tickets to member accounts so counselors view open issues before pitching renewals or upgrades.
Provide visibility via dashboards showing ticket volume by category, resolution time, and member satisfaction.
Close-the-loop automations send confirmation once an issue is fixed, gathering a quick satisfaction pulse.
Automation flow
Feedback / Survey (VoC) – Classes & Instructors
Trigger post-class surveys that capture instructor quality, class intensity, ambience, and facilities feedback in under 60 seconds.
Run NPS pulses after workshops, retreats, or new member onboarding journeys to gauge experience quality.
Collect structured insights on schedule preferences, new format demand (prenatal, power yoga, aerial), and community event ideas.
Route low scores to studio heads instantly with recommended actions and templated outreach.
Share aggregated highlights with instructors to coach posture cues, pacing, or music choices backed by data.
Overlay attendance, campaign participation, and sentiment data to spot retention risks early.
Stakeholder outcomes
Benefits Across the Studio Ecosystem
Owners, counselors, instructors, and members operate from the same playbook with fewer calls, clearer visibility, and faster resolutions.
Studio Owners & Directors
- See conversion funnels, class occupancy, and renewal forecasts from one cockpit.
- Benchmark multi-location performance and replicate what works fastest.
- Plan expansions confidently with accurate lead, revenue, and retention data.
Admissions & Sales Counselors
- Work from prioritized queues with scripts, media, and nudges built in.
- Booking, payment, and waiver workflows fire automatically, reducing back-and-forth.
- 360° context before every call: last conversation, open tickets, challenge progress.
Instructors & Studio Managers
- Real-time attendance and waitlist visibility keeps classes balanced.
- Feedback summaries highlight coaching opportunities and trend lines.
- Automatic alerts for substitute requests, equipment needs, or facility escalations.
Members & Prospects
- Instant clarity on classes, instructors, and pricing on the channels they already use.
- Timely reminders reduce no-shows, missed renewals, and forgotten credits.
- Structured ticketing and feedback show the studio listens and acts quickly.
Proof of impact
Studios That Switch See Measurable Gains
35%
Trial-to-membership conversion uplift
4.3x
Faster response to enquiries
52%
Reduction in manual schedule queries
48%
Drop in unresolved member issues
Customer voice
“We manage four studios and were drowning in DMs. Converiqo captures every enquiry, fills classes intelligently, and alerts us before memberships lapse. Our counselors finally work from one clean pipeline.”
Ananya Sen, Co-founder, Flow Ritual Yoga
Need-to-know
Frequently Asked Questions
Answers for studio founders, operations leads, and counselor teams.
How can agentic AI support modern yoga studios?
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Agentic AI helps studios manage lead flow, class capacity, and member lifecycle more efficiently. It reduces manual tracking, improves response speed, and ensures potential members get timely information about trials, memberships, and class options.
What challenges do growing yoga studios face operationally?
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Studios often struggle with tracking enquiries, filling classes efficiently, managing renewals, and handling schedule changes. Automation centralizes these workflows, making it easier to scale operations while maintaining personal, high-touch relationships with members.
Can automation improve member experience in yoga studios?
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Yes. Automation ensures members receive timely schedule updates, reminders, and renewal prompts. It reduces confusion, cuts down on back-and-forth messaging, and creates a smoother, more predictable experience from trial class to long-term membership.
How does AI help yoga studios increase retention?
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AI analyzes attendance patterns, engagement signals, and membership history to trigger personalized nudges. It helps studios identify drop-off risk, run reactivation campaigns, and keep members engaged through relevant challenges, offers, and communication at the right time.
What KPIs should yoga studios track with automation?
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Key KPIs include trial-to-membership conversion, class fill rate, renewal rate, no-show percentage, and feedback scores. Platforms like Converiqo help yoga studios track these metrics centrally and link them directly to marketing, operations, and instructor performance.
How does Converiqo’s Lead Engine help yoga studios grow?
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Converiqo’s Sales / Leads Engine captures trial class and membership enquiries from multiple channels. It qualifies leads, routes them to the right team, and ensures fast follow-ups so studios convert more interest into paying members.
How does Converiqo’s CSSE improve member self-service experience?
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Converiqo’s Customer Self-Service lets members view class schedules, instructor profiles, and pricing plans without manual intervention. It reduces front-desk load, cuts repetitive questions, and offers a clean, digital experience aligned with modern wellness expectations.
Why should yoga studios use Converiqo’s marketing module?
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Converiqo’s Marketing Module automates challenge campaigns, renewal reminders, and reactivation flows. It keeps members engaged through 21-day programs, seasonal challenges, and personalized nudges, improving both retention and recurring revenue for studios.
How does Converiqo’s Ticketing System handle member issues?
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Converiqo’s Ticketing System turns billing, schedule, and app-access issues into structured tickets with clear ownership. It ensures problems are tracked, prioritized, and resolved quickly, improving member satisfaction and reducing operational friction at the studio level.
How does Converiqo’s Feedback Module improve class quality?
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The Feedback / Survey (VoC) module in Converiqo collects structured feedback on classes, instructors, and overall experience. Studios can identify trends, coach instructors better, and refine schedules or formats based on real member sentiment.
Studio excellence
Ready to Orchestrate Every Studio Workflow?
Plug Converiqo into admissions, schedules, marketing, ticketing, and feedback without ripping out your current CRM or POS stack.