Transform Your Wedding Planning with
AI That Handles
Respond to bride enquiries in seconds, coordinate 30+ vendors without confusion, and deliver flawless wedding days — automatically.
70%
Less Planning Chaos
2x
More Weddings/Year
98%
Client Satisfaction
What is AI for wedding planners?
Agentic AI workflows for wedding planners covering enquiry management, multi-vendor coordination, guest management, budget tracking, timeline management, and client communication.
How does Converiqo help planners?
Automates repetitive coordination tasks — vendor briefings, client follow-ups, payment reminders, RSVP management, and timeline updates — letting planners focus on creating magic.
What are the key benefits?
70% less planning chaos, 2x more weddings per year with the same team, 98% client satisfaction, and zero vendor surprises on wedding day.
How Converiqo is Used by Wedding Planners
Discover how wedding planners use AI to deliver perfect events while growing their business.
Enquiry & Consultation Management
Capture wedding enquiries instantly, share packages and availability, and guide prospects through consultation booking — converting more couples without manual back-and-forth.
- Instant enquiry capture & response
- Package sharing & availability check
- Consultation scheduling automation
Multi-Vendor Coordination
Manage photographers, caterers, florists, venues, and musicians through structured workflows with automated briefings, confirmations, and timeline alignment.
- 30+ vendor coordination workflows
- Automated briefing documents
- Day-of timeline synchronization
Guest & RSVP Management
Automate RSVP collection, dietary requirement tracking, seating communication, and day-of guest coordination across WhatsApp and email.
- Digital RSVP collection
- Dietary & special requirement tracking
- Personalized guest communications
Budget & Financial Control
Track wedding budgets, vendor payments, couple contributions, and outstanding balances in real time — with automated alerts before costs spiral.
- Real-time budget dashboard
- Vendor payment milestone tracking
- Client payment schedule automation
Why Wedding Planners Choose Converiqo
Elite wedding planners choose Converiqo for flawless execution and business growth.
Complete Wedding OS
One platform manages every aspect — leads, consultations, vendors, guests, budget, and timeline — replacing dozens of spreadsheets and WhatsApp groups.
Zero Vendor Surprises
Structured briefing documents, confirmation tracking, and day-of checklists ensure every vendor arrives prepared, on time, and with exactly what's needed.
Client Experience Excellence
Automated progress updates, digital approval workflows, and personalized communication build the trust and confidence high-value clients expect.
Scale to More Weddings
Handle 2x more weddings annually with the same team by automating coordination tasks that currently consume 40% of planning time.
Financial Transparency
Real-time budget tracking, payment milestone visibility, and profitability analysis per wedding type drive better business decisions.
Destination Wedding Ready
Coordinate vendors, guests, and logistics across multiple cities and countries through centralized workflows that keep everything aligned.
Challenges Every Wedding Planner Knows
These daily struggles cost you clients and create wedding day anxiety. Converiqo eliminates them.
Couples Booking Competitors First
Engaged couples contact 5-7 planners simultaneously. Responding hours later after site visits means your best-fit clients book someone else first.
Managing 30+ Vendors Across Months
Coordinating caterers, photographers, florists, musicians, and venues over WhatsApp threads for 6-12 month timelines leads to missed briefs and event day chaos.
Budget Creep on Every Wedding
Without real-time budget tracking across dozens of vendor invoices and client payments, costs silently balloon beyond agreed limits causing client disputes.
Guest Management Becoming a Full-Time Job
Manually chasing RSVPs, tracking dietary requirements, and communicating schedule changes for 300+ guests consumes days of productive planning time.
Last-Minute Vendor Failures
Vendors arriving without confirmed briefs, missing equipment, or late deliveries on wedding day damage planner reputation and client relationships immediately.
Timeline Alignment Across All Parties
Keeping bride, groom, families, and 30+ vendors aligned to a precise wedding day timeline via manual coordination is exhausting and error-prone.
How Converiqo Helps Wedding Planners Scale
Three powerful ways AI transforms wedding planning operations.
Handle 2x More Weddings Per Year
AI manages vendor coordination, client updates, and guest communication in parallel — freeing your team to focus on creative direction and relationship building.
Win More Couples with Instant Response
Reply to every enquiry within 60 seconds with personalized packages and availability — consistently being the first planner to make a wonderful impression.
Perfect Financial Control on Every Wedding
Automated budget dashboards, payment milestone tracking, and vendor invoice management eliminate financial surprises and protect wedding margins.
Everything Wedding Planners Need, Automated
From first enquiry to final memory, Converiqo handles the entire wedding journey.
Enquiry & Couple Onboarding
Capture enquiries from Instagram, WhatsApp, wedding portals, and referrals with instant personalized responses.
AI qualifies couples by wedding date, guest count, budget range, and preferred style for smart prioritization.
Automated package presentation shares relevant portfolios — destination weddings for travel-ready couples, intimate ceremonies for small-guest enquiries.
Digital consultation booking allows couples to schedule calls instantly without phone tags or email delays.
Couple onboarding collects vision board inspiration, family requirements, cultural traditions, and budget preferences digitally.
Relationship-building automation sends proposal anniversary messages, engagement tips, and planning resource guides to nurture uncommitted leads.
Multi-Vendor Coordination
Vendor database stores specialties, rate cards, availability calendars, past performance, and reliability ratings for smart assignment.
Automated briefing packets sent to each vendor role with wedding-specific requirements, brand guidelines, and run-of-show details.
90/30/7-day confirmation workflows ensure vendor commitments are reaffirmed well before wedding day.
Day-of timeline synchronization sends each vendor their personalized schedule — caterer gets ceremony timing, photographer gets shot list moments.
Payment milestone tracking per vendor with automated reminders reduces the embarrassment of overdue vendor payments.
Post-wedding vendor ratings build an accountable, curated network that consistently delivers excellent results.
Guest & Timeline Management
Digital RSVP links shared via WhatsApp captures responses, meal preferences, and special requirements without manual data entry.
Seating chart management tools track confirmed guests with table assignments and accessibility requirements.
Automated schedule communications keep guests informed of ceremony times, venue details, and transportation arrangements.
Day-of concierge updates send guests real-time guidance on parking, dress code, and ceremony flow.
Post-wedding thank you messages with photo teasers, review invitations, and future event reminders sent automatically.
VVIP guest management workflows ensure priority guests receive personalized attention and communication throughout.
Budget & Finance Command Center
Real-time wedding budget dashboard tracks approved budget, committed vendor costs, paid amounts, and remaining balance.
Client payment schedule automation sends advance and installment reminders on the agreed dates without awkward manual prompting.
Vendor invoice management logs and categorizes all supplier payments against budget categories for accurate reconciliation.
Budget variance alerts notify planners immediately when any category approaches or exceeds approved limits.
Profitability analysis per wedding reveals margins by event type, budget tier, and season for optimal pricing strategies.
Post-wedding financial summary packages client-ready accounts showing complete spend vs. budget breakdown.
Everyone Wins with Converiqo
How AI creates better outcomes for every person in the wedding planning ecosystem.
Wedding Planners & Owners
- Handle 2x more weddings annually without burning out or adding permanent coordination staff.
- Premium brand reputation through consistently professional, personalized client communication.
- Full business visibility — revenue pipeline, vendor reliability, and client satisfaction in one dashboard.
Planning & Coordination Teams
- Automated vendor briefings and confirmation workflows eliminate coordination chaos on event day.
- Digital approval trails and client communication logs reduce misunderstandings and change disputes.
- Day-of mobile checklists keep teams aligned, confident, and responsive throughout each event.
Couples & Families
- Instant, professional responses to first enquiries build immediate trust and excitement.
- Real-time planning updates and digital approvals reduce wedding planning anxiety significantly.
- Flawless day-of execution with zero visible coordination effort creates perfect wedding memories.
Finance & Accounting Teams
- Automated payment milestone tracking and vendor invoice management across every active wedding.
- Real-time budget visibility prevents cost overruns and protects agreed wedding margins.
- Digital payment records and reconciliation reports simplify audit trails and GST filing.
Vendors & Artisans
- Clear digital briefings eliminate on-site confusion and last-minute requirement changes.
- Automated payment milestone confirmations and reminders improve vendor cash flow reliability.
- Performance-based rating system creates fair, merit-based planner-vendor relationships.
Guests
- Timely RSVP reminders, venue information, and day-of updates create a wonderful guest experience.
- Personalized communications for dietary preferences and special needs feel thoughtful and considerate.
- Post-wedding thank you messages with memories and photo teasers extend the celebration.
Built for Every Wedding Business
Converiqo scales from boutique wedding planners to large multi-team companies.
Boutique Wedding Planners
Premium one-on-one wedding experiences with full client journey automation and vendor orchestration.
Destination Wedding Specialists
Multi-location coordination across cities and countries with travel and vendor logistics workflows.
Traditional Ceremony Specialists
Cultural wedding workflows — Hindu, Muslim, Christian, Sikh — with tradition-specific vendor and timeline management.
Wedding Companies with Teams
Standardize planning workflows across multiple planners while maintaining individual client personalization.
All-Inclusive Package Planners
Bundle venue, décor, catering, and photography with end-to-end coordination and financial management.
Corporate & Social Event Crossover
Serve both wedding and corporate event clients with configurable workflow templates per event type.
Leaders on measurable change
70%
Less coordination chaos
2x
More weddings per year
98%
Client satisfaction rate
45%
Higher profit margins
Frequently Asked Questions
Answers for leaders and ops heads.
Agentic AI automates inquiries, organizes planning tasks, and streamlines communication with clients and vendors. It helps planners manage timelines, approvals, guest coordination, logistics follow-ups, and last-minute changes without losing control during complex multi-day wedding setups.
Planners deal with unexpected delays, vendor issues, unclear client instructions, constant phone coordination, and scattered team updates. Automation reduces miscommunication and ensures tasks, deadlines, and responsibilities move through a structured, trackable workflow.
Yes. Automation assigns tasks, tracks vendor commitments, sends reminders, and escalates delays. It helps planners maintain control over décor, catering, logistics, entertainment, and hospitality workflows, ensuring predictable execution during high-pressure event days.
AI sends automated updates for approvals, payments, timeline changes, design revisions, and vendor confirmations. Clients stay informed without multiple follow-ups, creating a smoother and more transparent wedding planning experience.
Key KPIs include lead to booking conversion, task completion speed, vendor reliability score, revision turnaround, customer satisfaction, and escalation frequency. Tracking these metrics help planners improve coordination, service quality, and operational execution.
The Lead Engine captures inquiries from websites, Instagram, ads, and referrals. It tags wedding type, budget, location, and urgency. Helping planners prioritize high-value leads and convert more prospects into confirmed wedding planning projects.
Customer Self-Service allows clients to review timelines, upload references, track deliverables, view proposals, and raise questions anytime. It reduces repetitive communication and gives clients transparent visibility into the entire planning process.
The Ticketing System structures revision requests, vendor concerns, payment issues, design changes, and onsite problems into organized tickets. It ensures faster responses, clear ownership, and smoother coordination across all planning teams.
Field Service Management assigns staff for décor setup, logistics coordination, guest handling, transportation, and vendor supervision. It tracks task progress in real time, helping planners avoid delays and maintain control during event day operations.
Workflow Automation standardizes planning steps, approvals, budgets, and escalations. Marketing Module drives lead generation, while Knowledge Management stores templates, past plans, and SOPs. Together, they help wedding planning businesses scale effectively.
Ready to create more perfect wedding days?
Join wedding planners who use Converiqo to deliver extraordinary experiences without the behind-the-scenes chaos.