Agentic AI for Schools & School Groups
Your AI-powered school assistant for admissions, communication, HR, ticketing, finance, and campus operations without ripping out existing SIS.
Pressure points
Why school teams switch to agentic AI
Automation removes the friction across admissions, HR, and daily operations.
Scattered Parent Conversations
WhatsApp, calls, and walk-ins pile up with no shared history or SLAs.
Manual Admissions Follow-Ups
Counsellors juggle spreadsheets instead of guided nurture journeys.
Limited Visibility for Principals
Attendance, tickets, and fee escalations surface only at month-end reviews.
Ticket Backlogs Across Departments
IT, HR, and accounts rely on ad-hoc chats that fall through the cracks.
Inconsistent Parent Communication
Circulars, PTM reminders, and emergency alerts differ by branch and medium.
Fee & Vendor Reconciliation Stress
Finance teams chase records across ERPs, bank statements, and paper receipts.
How Converiqo orchestrates school operations
One assistant. Multiple workflows. Zero manual chasing.
Unified AI Assistant
One conversational interface for admissions, ESS, ticketing, finance, and parent ops across every branch.
Orchestrated Workflows
Automations connect forms, approvals, and routing so nothing waits on manual reminders.
Live Governance & Visibility
Leadership dashboards track workloads, SLAs, and escalations per department and campus.
Core modules
AI flows tailored to K–12 ops
From prospecting to campus services, every journey is automated with the same UI structure as our high-performing cafe pages.
Automation flow
School Knowledgebase & Admissions Marketing
Parents ask “When do Grade 5 admissions open?” or “What documents are needed?” and get instant, policy-approved replies.
Fee plans, hostel info, curriculum options, transport routes, and extracurricular calendars stay version-controlled.
Website widget, WhatsApp, Telegram, and Instagram DMs all pull from the same AI knowledgebase for consistency.
Admissions marketing teams launch nurture journeys, brochures, and interest forms without juggling multiple tools.
AI flags outdated FAQs so administrators fix them once and publish everywhere.
Prospective parents download prospectuses, fee calculators, or SOPs without visiting the office.
Automation flow
Lead Management for Admissions
Capture enquiries from forms, WhatsApp, referral campaigns, and school fairs into one shared view.
Auto-score leads by grade, location, sibling status, and urgency so counsellors prioritise quickly.
Agent schedules campus tours, demo classes, and counsellor callbacks while logging every touchpoint.
Document uploads, application fees, and decision milestones trigger automated nudges.
Admissions heads track funnel conversion, counsellor performance, and branch-wise seat fill in real time.
All conversations sync with SIS/CRM so there is no manual data entry.
Automation flow
Teacher & Staff Self-Service (HR · Attendance · Leave)
Teachers clock in/out, submit substitutions, and view attendance summaries through chat.
Leave balances, approvals, and compensatory offs are transparent without emailing HR.
Policy FAQs, payroll guidelines, and reimbursement templates are answered instantly.
Internal ticketing handles IT devices, classroom assets, and facility issues with SLA alerts.
HR broadcasts for inspections, audits, or academic events target the right cohorts in seconds.
Patterns in attendance, grievances, and requests highlight morale hotspots for management.
Automation flow
Parent Communication, Student Support & Campus Operations
Parents check attendance, fee ledgers, receipts, transport tracking, and exam schedules 24/7.
Homework, PTM reminders, closures, and emergency alerts go out across WhatsApp, Telegram, and email simultaneously.
Support tickets for transport, cafeteria, uniforms, hostel, or health escalate to the right owner with full audit trails.
Students ask about library availability, hostel rules, counselling slots, or vendor services without waiting in line.
Campus teams manage vendor invoices, deliveries, and compliance submissions through structured workflows.
Leadership sees real-time SLA adherence for IT, admin, finance, and student affairs tickets.
Stakeholder outcomes
Benefits across leadership, staff, and families
Everyone from principals to parents feels the difference.
Principals & School Owners
- Instant visibility into admissions, HR, finance, and student support KPIs.
- Branch benchmarking reveals where workflows stall or excel.
- Audit-ready records for compliance, inspections, and board reviews.
Admissions & Marketing Teams
- Guided nurture journeys lift conversions across geographies.
- Knowledgebase updates propagate to every channel instantly.
- Lead quality and counsellor performance stay transparent.
Teachers & Academic Coordinators
- Self-service HR frees time for lesson planning and student care.
- Automated announcements reduce repetitive admin work.
- Analytics highlight student support and escalation trends.
Admin, HR & Finance Teams
- Tickets, approvals, and fee exceptions follow predictable workflows.
- Automated reminders reduce phone calls and counter queues.
- Integrated ledgers simplify reconciliations and reporting.
Parents & Students
- Reliable multi-channel updates build trust and responsiveness.
- Instant receipts, documents, and support reduce visits to campus.
- Clear escalation paths speed up problem resolution.
Vendors & Partner Teams
- Structured onboarding, invoicing, and SLA visibility across branches.
- Real-time communication for transport, security, and facility services.
- Central repository of compliance documents and renewals.
Deployment fit
Capabilities for every school network
Configure once, scale across campuses.
Single-Campus K–12 Schools
Digitise admissions, HR, and parent ops without replacing existing SIS or ERP stacks.
Multi-Branch School Groups
Standardise workflows across CBSE, ICSE, IB, and state-board branches while keeping local flexibility.
International & Boarding Schools
Serve expatriate parents, hostel operations, and global admissions from one assistant.
School Chains & Franchises
Roll out central governance, ticketing, and finance controls across franchise partners.
Specialised & Alternative Schools
Configure custom knowledgebases, counselling queues, and micro-campus announcements.
EdTech-operated School Networks
Layer agentic AI on top of blended learning and hybrid classroom models.
Proof of impact
School leaders on measurable change
Run admissions, HR, and finance on one agentic layer
70%
Manual follow-ups reduced
4.1x
Faster parent response loops
92%
Tickets resolved within SLA
45%
Fee reconciliation time saved
“We now run admissions, fee desks, and staff tickets on one panel. Parents get the same experience across WhatsApp, email, and our site, and principals can finally see bottlenecks live.”
Ritu Nair, Director of Operations, Meridian Group of Schools
Need-to-know
Frequently Asked Questions
Answers for school owners, principals, and ops heads.
How can agentic AI help schools manage day-to-day administrative load?
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Converiqo.ai uses agentic AI to automate repetitive admin, reminders, and routing of tasks between staff freeing teams to focus on learning quality instead of paperwork.
Why do modern schools need real-time visibility into staff and student operations?
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Leaders get live insight into attendance, pending tasks, and unresolved issues across departments so principals can act early, not after an entire term.
How does Converiqo.ai support multi-branch school groups and chains?
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Workflows are standardised across branches with flexible local overrides, giving management a unified view of HR, service quality, and operations for every school.
Can agentic AI improve collaboration between academic and non-academic teams?
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Yes. Converiqo.ai connects faculty, admin, HR, IT, and accounts through shared workflows so everyone sees the same status and follow-through happens faster.
How can schools use AI signals to improve staff experience and retention?
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AI aggregates attendance, requests, and complaints to surface stress points, helping leaders fix bottlenecks and design healthier work environments.
How does Converiqo’s Employee Self Service help teachers and non-teaching staff?
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Staff submit requests, track approvals, and update details without chasing admin teams, creating transparency and reducing friction in daily HR interactions.
How can AI-driven HR, attendance, and leave tracking improve school discipline?
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Automated attendance logs, leave approvals, and exception alerts keep leaders informed so discipline stays consistent and data-backed.
How does the ticketing module streamline IT, HR, and accounts support in schools?
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Emails and verbal complaints convert into structured tickets routed to IT, HR, or accounts queues so nothing is lost and responses stay auditable.
How can Converiqo-powered payments and invoicing simplify fee operations?
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Fee records, dues, concessions, and reminders live in one ledger for finance and front-office teams, reducing manual tracking and parent confusion.
Why should schools run these modules on a single Converiqo agentic AI stack?
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A unified stack brings Employee Self Service, HR, ticketing, and payments under one AI layer so schools gain control, lower overhead, and scale effortlessly.
School excellence
Ready to run your school on agentic AI?
Start with admissions, ESS, or parent ops expand to finance and campus workflows once the first pod is live. No rip-and-replace required.
Easy onboarding · Works with existing SIS/ERP · Secure & compliant