Agentic AI Workflows for Mandates, Recruiters & Shared Services
Converiqo.ai automates mandate intake, recruiter self-service, ticketing, and invoicing so you run high-volume hiring without chaos.
Pressure points
What Slows Tier-1 Recruitment Firms
Automation removes guesswork from multi-branch hiring.
Lead Leakage & Slow Mandate Kickoff
Inbound RFPs and referrals sit in inboxes, delaying JD alignment, proposals, and SLA commitments.
Candidate Follow-Up Overload
Recruiters spend hours chasing status updates, reminders, and paperwork instead of sourcing fresh talent.
Limited Pipeline Visibility
No live view of screenings, compliance, and verifications across branches makes escalations hard to predict.
Shared Services Bottlenecks
IT, HR, and finance support requests arrive via chat, causing missed SLAs and frustrated delivery pods.
Fragmented Compliance & Billing
Offer packs, associate payroll, and client invoices rely on spreadsheets that rarely match the ATS or CRM.
Inconsistent Candidate Experience
Applicants ping recruiters across WhatsApp, email, and portals with no single source of truth, hurting brand perception.
How Converiqo.ai Transforms Recruitment Ops
AI + workflow automation synchronize every moment from intake to invoicing.
Agentic Orchestration
AI copilots move tasks from chats into structured workflows so hand-offs, approvals, and nudges stay on time.
Unified Recruiter Workspace
Leads, candidate updates, ESS, and ticketing live in one surface that layers over ATS, CRM, and messaging tools.
Governed Multi-Branch Operations
Leaders see SLA risk, compliance gaps, and financial exposure across every vertical without chasing spreadsheets.
Core flow
Lead & Mandate Automation
Kick off every client mandate with the same precision, regardless of channel or branch.
Automation Flow
Employee Self-Service for Recruiters & Coordinators
Raise asset, access, travel, and reimbursement requests in chat-style flows.
Shift-linked productivity inputs for temp staffing pods stay tied to mandates.
AI nudges flag missing documents or stalled approvals before SLAs slip.
Self-serve knowledge base answers policy, training, and SOP questions instantly.
Auto-escalations ping practice heads when approvals breach SLA windows.
Timesheet, expense, and compliance submissions remain auditable in one feed.
Automation Flow
HR, Attendance & Leave Automation
Geo-tagged attendance with irregularity alerts synced to payroll and client SLAs.
Shift-aware leave workflows ensure coverage before offers or interviews get committed.
Workforce planners see availability dashboards to rebalance pods in rush weeks.
Automated reminders capture approvals, documentation, and return-to-work updates.
Attendance anomalies sync directly into payroll and client billing adjustments.
Compliance-ready logs export instantly for audits or enterprise client reviews.
Automation Flow
Ticketing for IT, HR & Accounts
Unified intake converts scattered chats into structured tickets with owners and due dates.
Auto-classification routes laptop, payroll, compliance, and expense queries to the right queue.
SLA dashboards spotlight ageing tickets so delivery managers can escalate quickly.
Audit trails prove compliance during client reviews or ISO assessments.
Embedded comment threads keep ticket context intact during hand-offs.
Closure CSAT pulses track satisfaction scores for every shared-service queue.
Automation Flow
Payments & Invoicing Automation
Link candidate payouts, associate invoices, and vendor reimbursements to workflows.
Generate placement-linked billing packs with milestone tracking and reminders.
Finance sees receivables, risk flags, and reconciliation status without touching spreadsheets.
Clients receive branded statements, proof of work, and SLA adherence snapshots.
Automated nudges chase pending approvals or overdue receipts before month-end.
Multi-currency support ensures global clients and contractors are billed accurately.
Stakeholder outcomes
Benefits Across Recruitment Leadership & Pods
Everyone from founders to associates gets clarity and faster responses.
Agency Founders & Partners
- Live mandate, revenue, and utilization dashboards across every branch.
- Agentic guardrails keep proposals, offers, and onboarding compliant.
- Scale new service lines without adding coordinators for every workflow.
Delivery Leaders & Recruiter Pods
- One workspace for leads, candidates, ESS, and tickets reduces tab fatigue.
- Next-best action nudges keep interviews, offers, and check-ins on schedule.
- Training recommendations surface when pipelines stall or conversion drops.
Shared Services & Finance Teams
- Structured intake minimizes duplicate tickets and lost context.
- Automated validations reduce payroll, reimbursement, and invoicing errors.
- Audit-ready logs satisfy enterprise clients and compliance audits.
Clients, Candidates & Associates
- Branded portals and WhatsApp updates cut down status-chasing calls.
- Offer-to-joining journeys reduce last-mile drop-offs with proactive engagement.
- Contract staff get instant visibility into shifts, documentation, and payouts.
Deployment fit
Capabilities for Every Recruitment Model
Run executive search, staffing, or MSP programs on one automation stack.
Executive Search & Leadership Hiring
Protect confidentiality while orchestrating research, panel alignment, and board-ready reporting.
Temp & Contract Staffing
Automate onboarding, compliance, redeployment, and associate payroll across high-volume accounts.
Specialist & Niche Recruitment
Stand-up ready-made workflows for healthcare, tech, BFSI, or manufacturing roles with reusable assets.
MSP / RPO Networks
Standardize intake, SLAs, and finance governance across multi-country teams and partner agencies.
Proof of impact
Recruitment Leaders See Measurable Gains
Automation outcomes
Key Metrics
3.5x
Faster mandate kickoff
42%
Reduction in recruiter admin load
60%
Drop in internal escalations
35%
Faster invoice turnarounds
“Converiqo.ai gave us one command centre for mandates, recruiter ESS, and finance. We spot risks early and run multi-city teams without chaos.”Sneha Khanna, Managing Partner, TalentArc Search
FAQs
Questions Recruitment Leaders Ask
From mandate orchestration to finance automation.
How can agentic AI simplify operations for recruitment agencies?
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Converiqo.ai connects sourcing, screening, and client servicing teams in one workflow. Tasks move through structured steps instead of chats, reducing manual follow-ups and improving turnaround time.
Why do recruitment teams need real-time visibility into hiring pipelines?
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Leaders see live candidate status, pending verifications, delayed responses, and client-specific bottlenecks. They can rebalance workloads early so no promising candidate slips away.
How can AI reduce admin load on recruiters and talent specialists?
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Non-core tasks follow-ups, reminders, internal coordination are routed to the right queue automatically. Recruiters focus on sourcing and closing roles instead of chasing updates.
How does Converiqo.ai support multi-branch or multi-vertical recruitment firms?
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Workflows are standardised across branches and verticals with role-specific variations. Leadership sees unified insights on performance, delays, and efficiency across the agency network.
How can AI insights help agencies improve client satisfaction?
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The platform tracks delays, missed SLAs, and communication gaps that hurt client experience. Agencies fix process issues proactively and deliver more predictable hiring outcomes.
How does Employee Self-Service help recruitment staff work more smoothly?
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Recruiters and coordinators raise requests, track approvals, and update details without chasing HR. That transparency cuts friction and keeps teams focused on delivery.
How does automated HR, attendance, and leave management support agencies?
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Attendance logs, shift-linked leave workflows, and irregularity alerts give managers accurate data to plan workloads, ensure coverage, and maintain performance during rush periods.
How does the ticketing module improve support across IT, HR, and accounts?
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Scattered emails become structured tickets with owners, SLAs, and due dates. Departments resolve issues faster with better clarity and accountability.
How does Converiqo.ai simplify payments and invoicing for recruitment firms?
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Vendor payments, reimbursements, and internal billing sit in one system. Finance teams get cleaner data, fewer errors, and faster reconciliation for candidate payouts and client billing.
Why should recruitment agencies use one Converiqo agentic AI stack?
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ESS, HR/attendance, ticketing, and payments run on a single AI-driven backbone. Agencies gain connected workflows, reduced manual effort, and a scalable core for multi-client, high-volume hiring.
Make Your Recruitment Agency Calm, Transparent & Scalable
Start with one department employee self-service, ticketing, or payments and expand to sourcing, onboarding, and client visibility without replacing your ATS or CRM.
No overhaul required plug Converiqo.ai into your current stack and go live in weeks.