Automate Bookings, Event Coordination & Client Engagements
Converiqo helps public speakers and speaking businesses automate enquiries, scoping, logistics, content workflows, feedback and post-event nurture so every talk leads to the next opportunity.
Pressure points
Key Challenges for Public Speakers & Speaking Businesses
Agentic workflows bring order to bookings, content, logistics and long-term client relationships.
Scattered Inbound Requests and Availability Confusion
Leads arrive from bureaus, websites, LinkedIn and referrals while calendars, time zones and holds are tracked manually, causing overlaps and missed opportunities.
Event Clarity and Briefing Gaps
Objectives, audience profile, themes and do/don’ts are often buried inside long email threads, increasing the risk of misaligned talks and last-minute corrections.
Manual Reminders and Repeated Organizer Queries
Event teams repeatedly ask for bios, photos, decks, AV needs, travel details and confirmations, forcing speakers and teams into constant, reactive coordination.
Unstructured Questions, Changes and Approvals
Travel changes, contract edits, content clarifications and AV queries land across WhatsApp and email with no ticket IDs, owners or SLAs.
Underleveraged Upsell and Post-Event Opportunities
Workshops, masterclasses, retainers and consulting are not systematically pitched post-event, leaving potential value and impact on the table.
Limited View of Pipeline, Performance and Reputation
Without unified data on leads, win-rates, satisfaction, testimonials and repeat bookings, it’s hard to steer the speaking business like a scalable practice.
How Converiqo Transforms Speaking Operations
Automation & AI synchronize every step from first enquiry and talk selection to delivery, feedback and post-event upsell.
AI-Powered Lead and Booking Engine
Capture and qualify speaking enquiries, manage holds and slots, and convert the right opportunities into signed engagements faster.
Organizer Self-Service and Event Information Hub
Give organizers one place for bios, topics, logistics, content status and FAQs reducing repetitive questions and last-minute scramble.
Ticketing and Workflow Automation for Gigs
Standardize discovery, contracts, logistics, content prep and issue resolution with structured workflows and tickets instead of scattered chats.
Marketing, Nurture and Feedback-Led Growth
Run campaigns, capture feedback and trigger post-event nurture so each talk creates momentum for the next set of opportunities.
Core module
Modules Tailored for Public Speakers
Automated capture, qualification and conversion of speaking enquiries into signed engagements.
Automation Flow
Sales and Lead Engine: Speaking Enquiries and Booking Pipelines
Capture enquiries from website forms, speaker bureaus, LinkedIn, email, referrals, podcasts, webinars and social media with automatic tagging by event type, audience and geography.
Qualify leads by topic fit, event size, sector, budget range, location, date, virtual vs in-person format and decision timeline.
Route high-potential enquiries to the right team member or agent with clear next steps discovery call, proposal or hold request.
Offer structured discovery flows that capture event objectives, audience composition, themes, tone, outcomes and success measures.
Generate proposal outlines or speaking packages aligned to duration, formats (keynote, panel, fireside, workshop) and engagement tiers.
Track each opportunity from new enquiry to proposal, negotiation, contract signed, delivered and post-event nurturing in a single pipeline.
Automation Flow
Customer Self-Service Event Information, Assets and Status
Give organizers a single, secure link or chat journey with speaker bios, photos, topic list, session descriptions and intro scripts.
Allow event teams to see engagement status discovery completed, proposal in review, contract sent, signed, logistics confirmed and content locked.
Share upload spaces or guided flows for agendas, audience profiles, brand guidelines, internal lingo and sensitive context.
Provide real-time access to requirements: AV checklist, stage setup, rehearsal plans, timing expectations and contingency guidelines.
Centralize FAQs around formats, travel policies, contract clauses, recording rights, usage permissions and payment terms.
Allow organizers to raise structured questions or change requests that become tickets instead of untracked side messages.
Automation Flow
Feedback and Survey: Event Impact, Experience and Social Proof
Trigger post-event feedback forms for organizers, hosts and key stakeholders, timed to immediately follow the engagement.
Capture ratings across content relevance, delivery quality, audience engagement, alignment to brief and overall satisfaction.
Collect NPS scores for both speaker and event, plus likelihood to rebook or recommend to other teams or conferences.
Gather qualitative quotes and stories that can become testimonials, case studies and website or deck snippets with permissions.
Segment feedback by audience type (leadership, employees, students, external guests) to refine topics and delivery styles.
Feed insights into talk descriptions, examples, slides and pre-event briefing templates to continuously sharpen impact.
Automation Flow
Marketing Module: Keynotes, Workshops and Brand Building
Automate campaigns promoting new talks, updated keynotes, workshops, leadership offsites and masterclasses to segmented audiences.
Run nurture sequences for past clients that share highlight clips, articles, frameworks and new speaking topics over time.
Promote webinars, virtual events and open masterclasses that feed into paid speaking and training opportunities.
Segment outreach by industry, seniority, geography and previous engagement type to keep communication relevant.
Trigger post-event campaigns offering deeper formats breakout sessions, follow-on workshops or coaching for leadership teams.
Track campaign performance across opens, clicks, interest raised and booked engagements to double down on what works.
Automation Flow
Ticketing and Workflow Automation: Contracts, Logistics and Delivery
Convert all operational queries travel changes, AV questions, content clarifications, billing issues and rehearsal requests into tickets with owners and due dates.
Define workflows for each engagement type: from discovery and proposal to contract, logistics, content prep, delivery and debrief.
Automate reminders for key milestones such as contract signature, advance payment, travel bookings, content lock dates and final checks.
Sync with calendars and task tools so teams always know what’s due next across parallel events and time zones.
Tag tickets and workflows by client, geography, event type and partner to identify patterns and areas for improvement.
Maintain a single event journey view that shows all decisions, documents, communications and learnings for future reference.
Stakeholder outcomes
Benefits Across Speakers, Teams, Clients & Audiences
Everyone from solo speakers to bureaus and corporate organizers runs on one coherent speaking workflow.
Independent Public Speakers & Keynote Experts
- Manage your speaking practice like a professional firm with structured pipelines, not scattered email chains.
- Spend more time preparing high-impact content and less time chasing details, travel and paperwork.
- Get visibility into which events, industries and topics drive the most impact, fees and repeat bookings.
Speaker Teams, Assistants & Managers
- See all enquiries, active gigs, deadlines and tickets in one place instead of juggling inboxes and spreadsheets.
- Use SLAs, queues and priorities to decide what to respond to first each day.
- Reduce fire-fighting across logistics, contracts and internal coordination with clear workflows.
Speaker Bureaus & Talent Agencies
- Standardize intake, scoping, proposal and contracting flows across multiple speakers and client accounts.
- Track performance by speaker, topic, industry and region to guide positioning and packaging decisions.
- Offer a smoother, more predictable experience for both corporate clients and speakers.
Corporate & Event Organizers
- Get clarity on expectations, logistics, timelines and deliverables without chasing multiple people.
- Access all speaker assets, requirements and updates from a single link or chat journey.
- Enjoy faster, more transparent responses to questions, changes and approvals.
Finance & Operations Teams
- Link engagements to invoices, advances, balances and payment status with ageing dashboards.
- Automate reminders for advances, final payments and overdue invoices with professional messaging.
- Reduce revenue leakage and friction from misaligned expectations or lost approvals.
Audience & Community
- Benefit from better tailored, better prepared talks because discovery and briefs are structured.
- Receive post-event resources, frameworks and follow-up opportunities without relying on ad-hoc links.
- Stay connected through webinars, newsletters and follow-on programs curated by the speaking team.
Deployment fit
Capabilities for Every Speaking Business Setup
From independent speakers to bureaus and multi-speaker firms.
Independent Public Speakers
Streamline enquiries, bookings, logistics and feedback for solo speakers running their own brand and practice.
Speaker Collectives and Multi-Speaker Firms
Coordinate multi-speaker rosters by topic, region and language with shared workflows and consistent client journeys.
Speaker Bureaus and Talent Managers
Unify pipelines, contracts, logistics and feedback across multiple speakers, clients and geographies.
Corporate Speaking Programs
Manage recurring town halls, leadership series and internal conference speakers with reusable workflows and templates.
Workshop and Masterclass Facilitators
Handle deeper engagements workshops, retreats, bootcamps with multi-session content and logistics planning.
Virtual and Hybrid Event Specialists
Orchestrate virtual, hybrid and multi-time-zone events with tight coordination between platforms, AV and content flows.
Proof of impact
Public Speakers on Running a Smoother Speaking Business
Speaking Practices Run Smoother on Converiqo
2–3x
Faster response to speaking enquiries
30–40%
Reduction in coordination back-and-forth
25%+
Increase in repeat and referral bookings
20%+
Improvement in organizer satisfaction scores
Customer voice
“Converiqo turned my speaking pipeline from a messy inbox into a clean set of journeys. From brief intake to logistics and feedback, everything is structured my team spends less time firefighting and more time amplifying the impact of each talk.”
Ananya Verma, Global Keynote Speaker & Workshop Facilitator
Need-to-know
Frequently Asked Questions
Answers for public speakers, teams, bureaus and event organizers.
How can agentic AI support professional public speakers?
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Agentic AI automates speaking inquiries, organizes event scheduling, and improves communication with organizers. It helps speakers manage proposals, briefing notes, travel coordination, and follow-up requirements efficiently.
What challenges do public speakers face in daily operations?
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Speakers struggle with event clarity issues, repeated organizer questions, last-minute changes, travel coordination, payment delays, and follow-up overload. Automation reduces friction and centralizes all communication.
Can automation improve event preparation and content coordination?
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Yes. Automation collects event details, tracks deliverables, triggers reminders, manages approvals, and organizes briefing updates. It ensures speakers stay aligned with event expectations and timelines.
How does AI enhance communication with event organizers?
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AI sends automated updates for proposal reviews, document requests, rehearsal schedules, content drafts, travel details, cancellations, and ticket responses ensuring organizers stay informed throughout the engagement.
Which KPIs should public speakers track using automation tools?
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Key KPIs include inquiry-to-booking conversion, event satisfaction scores, content delivery compliance, communication response time, and repeat bookings helping speakers measure performance and reputation.
How does Converiqo’s Lead Engine increase speaking engagement bookings?
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The Lead Engine captures inquiries across websites, agencies, referrals, corporate events, universities, and social platforms. It tags topic type, event size, location, budget, and urgency helping speakers convert high-intent opportunities faster.
How does Customer Self-Service support event organizers and hosts?
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Customer Self-Service provides organizers with access to session details, speaker profiles, event requirements, deliverables, policies, and schedules. They can raise concerns, submit documents, and track updates anytime.
Why should public speakers use Converiqo’s Ticketing System?
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The Ticketing System organizes questions like travel changes, technical needs, content clarifications, billing issues, and rehearsal queries. It ensures structured communication and faster resolution with event teams.
How does the Marketing Module help speakers grow their brand?
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The Marketing Module runs campaigns for keynote promotions, workshops, leadership programs, webinars, and corporate training packages. It targets relevant industries and boosts visibility across professional networks.
How does workflow automation and feedback improve speaking performance?
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Workflow Automation standardizes content preparation, event confirmation steps, briefing flows, approval cycles, and escalation rules. Feedback insights highlight audience reactions, organizer satisfaction, and areas to refine improving long-term delivery quality.
Speaking excellence
Ready to Automate Bookings, Coordination & Client Engagements?
Plug Converiqo into your speaking business to streamline enquiries, event scoping, logistics, content workflows, feedback and post-event nurture so every talk becomes a repeatable growth engine.