Agentic AI for Admissions, Daily Routines & Parent Trust
Converiqo unifies parent enquiries, visits, daily updates, and safety communication so principals, coordinators, and teachers stay digital-first without adding admin overhead.
Pressure points
Challenges Play Schools Need to Eliminate
Automation keeps admissions, routines, and safety communication predictable for every campus.
Overflowing Parent Enquiries
Calls, WhatsApp chats, and walk-ins pile up each admission season, stretching counsellors and delaying clarity for anxious parents.
Visit & Trial Coordination Chaos
Scheduling school tours, toddler trial sessions, and counsellor time across multiple campuses is still spreadsheet-driven.
Daily Updates & Safety Alerts
Teachers juggle teaching with real-time communication about attendance, meals, naps, and safety instructions.
Fee & Dues Follow-ups
Instalments, transport add-ons, and activity fees require manual reminders that parents easily miss.
Knowledge Silos for Staff
Policies, curriculum guides, and crisis scripts live in PDFs, leaving new staff without clear playbooks.
Feedback & Escalation Loops
Parent sentiments about routines, hygiene, or teacher communication rarely make it to leadership in time.
How Converiqo Runs Daily Play School Operations
Agentic workflows connect admissions, teachers, transport, and parent communication so every routine stays consistent.
Admission & Visit Automation
Capture, score, and nurture parent enquiries while auto-orchestrating campus visits and counsellor slots.
Parent Self-Service Console
Give busy families instant access to routines, safety FAQs, fee info, and daily highlights on any channel.
Unified Ticket & Safety Desk
Route transport changes, billing questions, and safety concerns with SLAs and clear ownership.
Experience Intelligence Fabric
Blend feedback, attendance, and communication metrics to protect parent trust and batch health.
Core module
Sales & Lead Engine
Admissions journeys, visits, and follow-ups run from one intelligent playbook.
Automation Flow
Sales / Enrolment Engine – Enquiries, Visits & Admissions
Capture enquiries from website forms, WhatsApp, Instagram, aggregator portals, and referral lists with age, program, and campus tagging.
Score parents by urgency, commute preference, and special requirements so counsellors prioritise the right conversations.
Automate visit scheduling, reminders, and follow-up content (curriculum deck, safety handbook, fee grid) without manual chasing.
Share instant micro-personalised walkthroughs (virtual tour, class videos, teacher introductions) to reduce decision anxiety.
Move every family through enquiry → visit → documentation → fee payment with SLA alerts and escalation paths.
Trigger nurturing sequences for parents who defer decisions, highlighting new batches, seasonal offers, or alumni stories.
Automation Flow
Customer Self-Service – Parents & Caregivers
Provide on-demand answers about routines, timings, curriculum, menu plans, safety protocols, and holiday calendars via chat or portal.
Let parents mark absences, request early pick-ups, or update authorised guardians without calling reception.
Publish daily highlights photos, activities, learning goals auto-synced from classroom apps or teacher inputs.
Surface payment history, upcoming instalments, transport dues, and downloadable receipts instantly.
Deliver push notifications for weather advisories, vaccination drives, and community events with acknowledgement tracking.
Offer a knowledge base for new parents covering onboarding checklists, drop-off etiquette, and FAQs.
Automation Flow
Ticketing System – Safety, Transport & Billing
Turn every safety concern, transport reroute, or billing dispute into trackable tickets with severity labels.
Route health-related alerts to nurses, facility issues to ops, and finance queries to the accounts desk automatically.
Integrate GPS/transport systems so bus delays trigger proactive parent updates and internal incident logs.
Provide real-time ticket dashboards for principals and coordinators to unblock bottlenecks before escalation.
Auto-close low-risk tickets with templated responses while surfacing sensitive ones to leadership immediately.
Trigger CSAT pulses post-resolution to ensure parents feel heard and trust is rebuilt quickly.
Automation Flow
Knowledge Management – Playbooks & Compliance
Centralise curriculum guides, safety SOPs, medical consent flows, and communication scripts for teachers and counsellors.
Version-control crisis protocols (illness, weather, security) so every staff member follows the latest checklist.
Auto-suggest relevant policy snippets inside conversations to keep tone, compliance, and empathy consistent.
Log staff training completions, upskilling plans, and job placement pathways for assistants graduating to teachers.
Provide parents with curated resource hubs early learning tips, nutrition advice, at-home activities to extend trust beyond campus.
Analyse article usage and content gaps to prioritise new enablement assets for growing campuses.
Automation Flow
Marketing Module – Admissions & Engagement Journeys
Automate seasonal admission campaigns, open-house invites, and sibling referral pushes with segmented messaging.
Launch nurture drips showcasing pedagogy, nutrition plans, and alumni milestones to convert inquiry-only parents.
Coordinate event reminders (sports days, grandparents day, reading week) across WhatsApp, email, and SMS.
Reactivate dormant leads with new campus launches, transport routes, or flexible timing options.
Share community content activity reels, teacher spotlights, parent testimonials without manual assembly.
Track campaign ROI down to programme and campus, feeding learnings back into counsellor playbooks.
Automation Flow
Workflow Automation – Campus, Staff & Daily Ops
Sync admissions, operations, and teachers on batch capacities, teacher-child ratios, and daily staffing.
Automate opening/closing rituals, sanitation logs, and equipment audit workflows with photo proof and approvals.
Connect HR, training, and placement workflows so assistants see clear upskilling + job placement paths.
Trigger reminders for medical checks, vaccination drives, and regulatory inspections with document trails.
Coordinate transport rosters, substitute teachers, and event volunteers from a single command center.
Link workflow outcomes to dashboards so owners see which campuses need intervention before parents escalate.
Automation Flow
Feedback / VoC – Parent Trust & Experience
Send short feedback pulses after admissions, first week of school, and each major event to catch sentiment early.
Capture scores on safety, hygiene, teacher attention, and communication clarity with cohort-level insights.
Route detractor responses to principals with recommended recovery templates and deadlines.
Highlight promoters for testimonials, review platforms, and referral programmes automatically.
Correlate VoC with ticket volumes, attendance, and fee timeliness to spot root causes faster.
Provide leadership with weekly VoC briefs summarising hotspots, praise, and resolved escalations.
Stakeholder outcomes
Benefits Across Play School Teams
Owners, counsellors, teachers, and operations share one automation foundation and one source of truth.
School Owners & Directors
- Command-center visibility across admissions, occupancy, fees, and parent trust indicators.
- Standardised playbooks across branches keep quality predictable without constant firefighting.
- Digital audit trails cover compliance, safety, and communication policies.
Counsellors & Admission Teams
- Prioritised lead queues with ready-to-send decks, videos, and policy notes.
- Automated visit orchestration eliminates back-and-forth scheduling.
- Single view of each parent conversation, documents, and dues status.
Coordinators & Teachers
- Daily routines, attendance, and communication templates keep classrooms focused on children.
- Immediate escalation paths for safety or behavioural incidents.
- Knowledge hub supports continuous upskilling and career growth.
Parents & Caregivers
- Transparent access to updates, fees, and answers without chasing staff.
- Faster resolution of safety, transport, or billing concerns builds trust.
- Memorable storytelling about each child’s progress and milestones.
Finance & Operations
- Automated instalment reminders, receipts, and ledger sync reduce reconciliation time.
- Ops teams see ticket queues, facility tasks, and workflow SLAs in one place.
- Data-driven dashboards guide expansion decisions and budgeting.
Staff Development & HR
- Track training completion, certifications, and placement pathways for assistants.
- Broadcast policy updates or emergency drills to every staff segment instantly.
- Use feedback loops to celebrate top performers and coach improvement areas.
Deployment fit
Capabilities for Every Play School Model
From single-site nurseries to multi-branch play school franchises.
Independent Play Schools
Digitise admissions, routines, and parent communication without rebuilding existing ERP systems.
Multi-Branch & Franchise Networks
Standardise SOPs, brand voice, and compliance reporting across campuses.
Daycare + Play School Hybrids
Manage flexible timings, transport loops, and daily reports from one assistant.
Premium Early Learning Centres
Deliver concierge-level communication and high-touch experiences effortlessly.
Community / Activity Centres
Orchestrate clubs, events, and enrichment programs with automated rosters and nudges.
Corporate / Workplace Play Schools
Integrate HR benefits, employer reporting, and multi-location governance.
Proof of impact
Play School Leaders See Real Momentum
Campuses stay full and parents stay informed with Converiqo
33%
Increase in enquiry-to-admission conversion
58%
Reduction in daily parent queries
3.6x
Faster safety/transport ticket turnaround
+24 pts
Higher parent satisfaction (CSAT)
Customer voice
“Converiqo gave us the confidence to scale to five campuses. Parents receive instant updates, admissions never fall through the cracks, and our coordinators finally focus on quality instead of chasing messages.”
Anita Kapoor, Founder, BrightSteps Play Schools
Need-to-know
Frequently Asked Questions
Answers for school owners, counsellors, coordinators, and parent success teams.
How can agentic AI support modern play school operations?
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Agentic AI automates admission enquiries, improves parent communication, and streamlines daily coordination. It ensures smoother operations across toddler activities, safety updates, and early-learning programs while reducing administrative workload.
What operational challenges do play schools commonly face?
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Play schools struggle with frequent parent queries, safety updates, schedule changes, and activity communication. Automation reduces repetitive tasks, ensures timely notifications, and helps staff manage daily routines more efficiently.
Can automation improve play school admission conversions?
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Yes. Automation organizes enquiry follow-ups, schedules school visits, and shares program details instantly. It helps play schools convert more parents by offering faster clarity around curriculum, safety, and early-childhood development programs.
How does AI enhance parent trust and transparency?
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AI ensures parents receive consistent updates about routines, activities, safety measures, and important announcements. This reduces confusion, builds trust, and provides a reliable communication experience throughout the child’s early-learning journey.
What KPIs should play schools track using automation?
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Key KPIs include enquiry conversion rate, parent satisfaction, ticket resolution speed, activity engagement, and communication responsiveness. Platforms like Converiqo help play schools track and improve these core metrics.
How does Converiqo’s Lead Engine help increase admissions?
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Converiqo’s Lead Engine captures admission enquiries, evaluates interest levels, and routes them to the right staff. It improves follow-up speed and helps play schools convert more parents into confirmed enrollments.
How does Converiqo’s CSSE improve parent self-service access?
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Converiqo’s Customer Self-Service lets parents check timings, safety FAQs, curriculum basics, events, and routine updates instantly. It reduces dependency on calls and enhances digital convenience for busy families.
Why should play schools use Converiqo’s Ticketing System?
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Converiqo’s Ticketing System organizes concerns related to safety, transport, billing, or daily routines. It ensures quick resolution with clear accountability, improving overall parent satisfaction.
How does Converiqo’s marketing module support parent engagement?
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Converiqo’s Marketing Module automates event reminders, seasonal admissions campaigns, nurturing messages, and reactivation flows. It helps play schools maintain consistent engagement and fill batches more predictably.
How do Converiqo’s workflows and feedback improve school quality?
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Workflow Automation standardizes communication and daily processes, while Converiqo’s Feedback Module collects parent sentiments. Combined with Knowledge Management, play schools continuously refine routines and enhance early-childhood experience quality.
Digital learning excellence
Ready to Orchestrate Admissions, Daily Updates & Parent Trust?
Plug Converiqo into your play school stack to unify enquiries, visits, routines, payments, and parent updates without rebuilding existing systems.