Agentic AI for

Martial Arts Schools

Agentic AI automates repetitive tasks like lead follow-up, enrollment queries, and belt testing coordination. It allows senseis and owners to focus on training and character development while the AI handles front-office logistics, student onboarding, and parent communication.

Common bottlenecks include managing seasonal enrollments, tracking student attendance for testing eligibility, answering fee queries, and staying on top of monthly tuition. Automation centralizes these workflows and reduces manual tracking during busy promotion cycles.

Absolutely. Parents get instant answers about class times, uniform requirements, and testing fees through self-service portals. Automated updates keep them informed about their child’s progress and upcoming ceremonies, creating a more professional academy environment.

AI monitors attendance patterns and rank progression. It can trigger personalized reminders, celebrate milestones (like achieving a new stripe or belt), and help re-engage families who have missed several sessions, significantly improving student lifetime value.

Key metrics include trial-to-membership conversion, student churn rate, average revenue per student, and belt testing participation. Converiqo provides a central dashboard to track these KPIs, linking them to marketing and operational data.

The Lead Engine captures enquiries from web, social, and DMs. It qualifies potential students, suggests appropriate trial sessions, and ensures no parent query goes unanswered, helping you fill mats faster.

Families can use the portal to check schedules, view rank requirements, see testing dates, and manage their account details. This 24/7 access reduces phone time for academy staff and gives parents control over their martial arts journey.

It automates testing announcements, holiday camp promotions, and enrollment reminders. By personalizing communication based on a student’s rank or age group, schools can drive more interest in seminars and additional programs.

Billing issues, schedule changes, or uniform queries are turned into trackable tickets. This ensures every request is handled by the right person, prioritized correctly, and resolved quickly, keeping both staff and families happy.

The Feedback / Survey (VoC) module collects structured insights from parents about instructors, facilities, and the testing experience. Owners use this data to make informed decisions on staffing, curriculum, and schedule improvements.