Agentic AI for Seamless Bridal, Editorial & Event Glam Workflows
Converiqo unifies enquiries, portfolio sharing, trial schedules, travel logistics, and post-event care so artists stay creative while every client feels pampered.
Pressure points
Key Challenges for Makeup Artists & Studios
Automation transforms enquiry handling, trial planning, travel logistics, and premium client service.
Inquiry & Portfolio Overflow
Bridal parties, planners, and agencies message across Instagram, WhatsApp, and DMs requesting rates and portfolios, creating scattered conversations and missed follow-ups.
Manual Trial & Calendar Coordination
Coordinating trial sessions, travel slots, and artist availability across multiple stylists takes hours of back-and-forth and often results in double bookings.
At-Home / On-Venue Service Complexity
Managing kit readiness, travel routes, and on-venue timing for multi-day events is difficult when run on spreadsheets and chat threads.
Unstructured Lead & Package Management
Every enquiry needs customised packages (HD makeup, hairstyling, draping, add-ons) but there is no single workflow to capture preferences and send curated price decks.
Payment, Advance & Reminder Gaps
Manual reminders for advance payments, balance settlements, and post-event upsells get missed, hurting cash flow and repeat revenue.
Support & Reschedule Firefights
Last-minute venue changes, skin prep questions, and emergency reschedules overwhelm WhatsApp groups with no ticketing or escalation path.
How Converiqo Elevates Beauty & Glam Ops
Automation + AI synchronise every step from enquiry to trial, travel, on-venue execution, and aftercare.
AI-Powered Inquiry & Portfolio Engine
Capture enquiries, auto-qualify budgets, showcase curated looks, and send rate cards instantly to keep bridal and editorial leads engaged.
Experience-Oriented Booking & Service Workflows
Standardise trials, travel prep, kit checklists, and on-venue execution so every artist arrives prepared and on time.
Unified Client Communication & Aftercare
Deliver real-time updates, payments, and post-event care tips via WhatsApp, email, and website widget so clients feel guided end to end.
Core module
Modules Tailored for Makeup Artists
Automated workflows for lead capture, trials, travel, onsite execution, marketing, and aftercare.
Automation Flow
Sales / Lead Engine – Bridal & Editorial Bookings
Capture enquiries from Instagram, WhatsApp, website forms, wedding marketplaces, planners, and referrals with auto-tagging by event date, venue, and service type.
Auto-qualify leads by service category (bridal, reception, sangeet, editorial, fashion), budget band, party size, and preferred artist.
AI enriches profiles with skin tone, preferred looks, inspiration boards, and decision timelines to tailor proposals instantly.
Automated follow-ups share curated portfolios, mood boards, rate cards, and availability calendars based on lead stage.
Studios get instant allocation to senior artists, assistants, or partner teams with dashboards for conversion probability and task lists.
Integration with CRM, calendar, and payment links ensures the journey from enquiry to booked slot is tracked with full audit trail.
Automation Flow
Customer Self-Service – Looks, Trials & Payments
Clients browse curated looks, HD makeup styles, hairstyling references, and full portfolios via WhatsApp, website widget, or email links.
AI assistant answers questions instantly: “Do you travel to my venue?”, “Can I book a trial next week?”, “How many artists will come for my bridal party?”, “What skin prep do I need?”.
Automated responses cover package inclusions, pricing tiers, travel charges, add-ons (hair extensions, draping, nails), and payment terms.
Self-service booking links let clients select trial slots, lock wedding dates, share inspiration images, and upload outfit references.
Provide real-time updates on artist assignment, arrival timing, payment reminders, and post-event follow-up care.
Handle service requests—look revisions, schedule changes, allergy notes, team size adjustments—with automatic ticket creation and SLA tracking.
Automation Flow
Marketing Module – Campaigns & Upsell Journeys
Run automated WhatsApp, SMS, and email campaigns for bridal seasons, festive shoots, pre-wedding packages, and studio pop-ups.
Personalise content using event date, service type, budget tier, and preferred looks to send tailored inspiration boards and offers.
Trigger-based flows: enquiry nurture, trial reminders, advance payment nudges, travel briefings, and post-event upsell to anniversaries or maternity shoots.
Segment lists for brides, planners, photographers, and influencers to run collaborations and referral drives with tracked incentives.
Track open rates, click-through, booking conversions, and upsell revenue to optimise spend and creative direction.
Sync campaigns with CRM and calendar data so availability, rates, and artist rosters stay consistent across every channel.
Automation Flow
Field Service Management – On-Venue Glam Teams
Auto-create artist rosters with senior stylist, assistant, hair artist, and draping specialist assignments based on package selection.
Share travel itineraries, venue pins, parking instructions, and call-time reminders with live updates for delays or location shifts.
Smart kit checklists ensure every team member carries the right products, lighting, and hygiene supplies for skin-safe onsite execution.
Capture client notes (skin sensitivities, preferred finish, outfit colours) and push them to artist mobile dashboards for quick reference.
Enable artists to log start/end times, look approvals, and add-on requests directly from their phones, syncing with the central schedule.
Trigger follow-up workflows for balance collection, feedback capture, and photo/video asset requests immediately after the session.
Automation Flow
Ticketing System – Changes, Issues & VIP Care
Auto-create tickets for reschedules, venue changes, artist swaps, allergy alerts, and add-on service requests.
Route to the right coordinator, artist lead, or logistics partner with SLA timers so nothing slips through group chats.
Share live status updates with clients, planners, or photographers via WhatsApp/email so everyone knows the next step.
Attach inspiration photos, invoices, contracts, and voice notes so artists and ops have full context before responding.
Escalate VIP or time-sensitive issues (destination delays, weather changes) to leadership with one-click briefs.
Dashboards show ticket volume, resolution time, and common service gaps to inform training and process tweaks.
Automation Flow
Workflow Automation – Enquiry to Post-Event Care
Automate the full journey: enquiry → look discovery → quote → trial → contract → advance → travel prep → event execution → balance collection → upsell.
Set rule-based reminders for skin prep calls, jewellery coordination, draping rehearsals, and photo approvals.
Trigger logistics tasks when events confirm: assign artists, block calendars, schedule kit sanitisation, arrange transport, and share briefing docs.
Link payment receipts, contracts, and inspiration boards to each booking so every stakeholder works from the same source of truth.
Integrate with calendars, project tools, payment gateways, and inventory trackers to cut manual copying between apps.
Use drag-and-drop workflow builder to create SOPs for bridal, destination, fashion week, and brand collaboration projects.
Insight Flow
Feedback / Survey – Client Experience & Social Proof
Capture feedback after trials, wedding day sessions, editorial shoots, and workshops to understand satisfaction and highlight refinements.
Measure NPS, look satisfaction, punctuality, hygiene, and communication scores to coach teams and protect brand reputation.
Auto-generate testimonial requests, Google Review nudges, and Instagram-ready quotes when clients rate 4⭐ and above.
Trigger recovery workflows for detractors with founder callbacks, complimentary touch-ups, or future service credits.
Segment feedback by artist, location, package, and planner partner to surface training opportunities and partnership wins.
Sync rave reviews with marketing to update website galleries, reels, and pitch decks without manual copy-paste.
Knowledge Flow
Knowledge Management – Looks, Kits & Playbooks
Centralise signature looks, product recipes, skin prep guides, and hairstyle breakdowns so every artist delivers consistent outcomes.
Maintain ingredient lists, allergy notes, vegan product swaps, and hygiene SOPs for compliance with client preferences.
Store visual references, before/after galleries, and lighting tips that artists can access on mobile before reaching the venue.
Document travel SOPs, kit sanitation routines, and emergency protocols (rain plans, power backup, last-minute artist swaps).
AI search surfaces relevant looks or technique videos instantly when artists ask “Show me dewy looks for wheatish skin”.
Track most downloaded guides and unanswered searches to prioritise new tutorials, product training, or trend decks.
Integration Flow
Integrations – Calendars, Payments & Creative Tools
Bi-directional sync with Google/Apple calendars so artist availability stays accurate after every booking or reschedule.
Connect payment gateways (Stripe, Razorpay, PayPal, UPI) to auto-generate invoices, payment links, and reconciliation reports.
Integrate WhatsApp Business, Instagram DM automation, and website chat to log every enquiry and keep conversation history.
Plug into project boards (Notion, Trello, Asana) and cloud drives (Drive, Dropbox) for shared lookbooks and contracts.
Link accounting tools and POS systems to push deposits, expenses, and vendor payouts without manual data entry.
Open APIs/webhooks allow custom links with planner CRMs, travel vendors, or rental partners for full-stack coordination.
Stakeholder outcomes
Benefits Across Makeup Teams & Clients
Everyone from studio owners to coordinators, artists, and brides enjoys smoother experiences with automation.
Studio Owners & Lead Artists
- Single view of enquiries, trials, bookings, payments, and team assignments across every event.
- Data-backed insights on top packages, planner partners, and artist productivity guide pricing and hiring decisions.
- Automation frees 15+ hours a week from WhatsApp follow-ups so leads get personal attention faster.
Operations & Coordinator Teams
- Standardised checklists, travel plans, and kit management reduce last-minute chaos and missed details.
- Ticketing plus workflow automation keeps reschedules, add-ons, and payments traceable with clear ownership.
- Real-time dashboards highlight clashes, pending approvals, and open tasks for every wedding weekend.
Artists & Assistants
- Mobile-ready briefs show looks, outfits, inspirations, and allergy alerts before they reach the venue.
- Automated timekeeping, kit prep reminders, and upsell prompts improve professionalism and tips.
- Digital knowledge base keeps everyone aligned on brand techniques, hygiene SOPs, and trending styles.
Brides, Planners & Agencies
- Instant answers on rates, availability, travel, and package inclusions reduce back-and-forth.
- Live updates about artist location, payment milestones, and look approvals build trust on event day.
- Structured feedback loops and aftercare tips extend the experience beyond the ceremony.
Marketing & Social Media Teams
- Automated campaign workflows for bridal seasons, festive shoots, and influencer collaborations drive consistent lead flow.
- Segment-based outreach to brides, planners, and photographers enables targeted promotions and higher conversions.
- Analytics on campaign performance, referral sources, and upsell revenue guide marketing spend and creative direction.
Finance & Admin Teams
- Automated invoicing, payment reminders, and reconciliation reports reduce manual accounting overhead.
- Clear visibility into advance collections, balance payments, and vendor payouts improves cash flow management.
- Integrated expense tracking and commission calculations simplify artist payroll and tax compliance.
Deployment fit
Capabilities for Every Makeup Business
From indie artists to studio chains, academies, and celebrity glam squads.
Independent Makeup Artists
Solo artists manage enquiries, portfolios, bookings, and payments without juggling dozens of apps.
Boutique Bridal Teams
Teams of 3-10 stylists coordinate trials, travel, inventory, and multi-day wedding rosters effortlessly.
Luxury & Celebrity MUAs
High-touch teams protect VIP experiences with white-glove ticketing, field management, and NDAs.
Salon & Studio Chains
Multi-location studios standardise SOPs, marketing, and client journeys across flagship and franchise outlets.
Freelancer Collectives & Agencies
Curated artist pools manage assignments, revenue sharing, and quality control through one command centre.
Academy & Workshop Brands
Training-led businesses combine class enrolments, shoot collaborations, and alumni services in the same workflow layer.
Proof of impact
Makeup Studios Scale Creative Businesses with Converiqo
Makeup Artists Book More Events with Less Chaos
40%
Faster trial-to-booking conversion
55%
Reduction in coordination effort
35%
Improvement in on-time arrivals
3.1x
Increase in repeat & referral business
Customer voice
“Converiqo now handles enquiries, trials, schedules, and payments for our bridal studio. Artists walk into every venue with the brief on their phones, clients stay updated automatically, and our monthly bookings grew 60% without adding coordinators.”
Natasha Arora, Founder, GlowTheory Makeup Studio
Need-to-know
Frequently Asked Questions
Answers for makeup artists, studio owners, coordinators, and creative partners.
How can agentic AI support professional makeup artists?
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Agentic AI automates inquiries, organizes booking requests, and streamlines communication between artists, coordinators, and clients. It helps manage trial schedules, event bookings, package queries, and follow-ups without relying on manual tracking or scattered messages.
What daily challenges do makeup artists and studios face?
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They struggle with last-minute changes, double-bookings, unclear briefs, delayed payments, scattered client conversations, and missed follow-ups. Automation brings structure to bookings, communication, and service delivery, reducing stress during peak wedding or event seasons.
Can automation improve booking and client management workflows?
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Yes. Automation captures inquiries, confirms availability, tracks follow-ups, and sends reminders for trials, payments, and event dates. It ensures every lead is nurtured properly and every booked client receives timely, professional communication.
How does AI enhance communication with beauty clients?
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AI sends automated updates on booking confirmations, trial timings, location details, payment links, and post-service feedback requests. Clients receive consistent information without needing repeated calls or back-and-forth messaging across multiple channels.
Which KPIs should makeup businesses track using automation?
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Key KPIs include lead-to-booking conversion rate, repeat booking percentage, no-show rate, response time to inquiries, campaign performance, and client satisfaction scores. These metrics help makeup artists refine pricing, packages, and service quality.
How does Converiqo Lead Engine grow makeup bookings?
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The Lead Engine captures leads from Instagram, WhatsApp, websites, and referrals. It tags event type, date, budget, and location, helping artists prioritize serious inquiries and convert more prospects into confirmed bridal, party, and shoot bookings.
How does Customer Self-Service improve client experience?
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Customer Self-Service lets clients view packages, check FAQs, submit details, track booking status, and review policies anytime. It reduces repetitive questions and gives clients instant clarity on options, availability, and basic pricing structures.
Why should makeup studios use Converiqo Ticketing System?
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The Ticketing System structures complaints, reschedule requests, payment issues, miscommunication, or dissatisfaction cases into trackable tickets. It ensures faster resolution, clear ownership, and more professional handling of sensitive client service situations.
How does Field Service Management support on-location sessions?
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Field Service Management helps track artist assignments, locations, timings, and travel buffers for on-location events. It ensures the right artist reaches the right venue on time, reducing confusion during busy multi-event schedules.
How do workflows, feedback, and knowledge improve consistency?
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Workflow Automation standardizes inquiry handling, briefing steps, trial flow, payment reminders, and post-event follow-ups. Knowledge Management stores looks, guidelines, and responses, while Feedback / Survey insights help refine services, behavior, and overall client experience.
Beauty excellence
Ready to Automate Enquiries, Trials, Travel & Aftercare?
Plug Converiqo into your makeup business to orchestrate lead capture, portfolio sharing, bookings, on-venue execution, and post-event upsells.