Agentic AI for
Fitness Studios
Streamline class scheduling, fill empty spots, and automate member communication. Run your studio like a well-oiled machine.
Reduce
no-shows by 40%
Save
20+ admin hours/week
Increase
capacity utilization
24/7 Booking Bot
Let members book, waitlist, and cancel classes anytime via WhatsApp without disturbing staff. The AI handles the schedule in real-time.
Waitlist Manager
Automatically fills cancelled spots from the waitlist instantly, ensuring maximum class occupancy and revenue per session.
Package Renewal AI
Tracks class credits and expiry dates, sending timely, personalized renewal prompts to members to keep them active.
How Converiqo is Used in Fitness Studios
From booking mats to managing instructors, we handle it all.
Class Scheduling
Automate the complexities of class management with a system that never sleeps.
- Instant booking & cancellation via chat
- Automated waitlist management
- Instructor substitution alerts
Member Experience
Create a premium, personalized journey for every client that keeps them coming back.
- Welcome messages & orientation guides
- Milestone celebrations (e.g., 50th class)
- Post-class feedback collection
Sales & Marketing
Fill your classes with automated outreach that converts leads into loyal members.
- Lead capture from social media
- Intro offer promotion & follow-up
- Referral program automation
Studio Admin
Run your back-office efficiently with tools that track every penny and every minute.
- Instructor payroll calculation
- Studio maintenance tracking
- Retail inventory management
Why Studios Choose a Unified BOT Platform
A seamless experience for owners, instructors, and clients.
Unified Schedule
Syncs bookings across app, website, and front desk in real-time.
Instructor App
Instructors can check rosters and track attendance on their phones.
Client Insights
Know your members' preferences and attendance habits for better retention.
Automated Marketing
Target inactive members with specialized offers to win them back.
Payment Integration
Secure, automated payments for packages and merchandise.
Scalability
Easily manage multiple studio locations from one dashboard.
Real Problems Studios Face Every Day
Do you struggle with these common studio management headaches?
Empty Spots & No-Shows
Last-minute cancellations leave spots empty while waitlisted members miss out. Revenue is lost on unsold inventory.
Constant Booking Queries
Messaging back and forth to schedule or reschedule classes consumes hours of staff time every day.
Client Drop-off
Members lose motivation and stop coming. Without timely re-engagement, they cancel their memberships.
Manual Waitlist Juggling
Manually contacting waitlisted clients when a spot opens is slow and often results in the spot remaining unfilled.
Instructor Payroll Errors
Calculating pay based on class attendance and rates manually is prone to errors and takes days.
Inconsistent Communication
Important studio updates or class changes often get missed in group chats or emails, leading to confusion.
How Converiqo Saves You Money & Time
See the tangible value of automating your studio.
Virtual Studio Manager
Acts as a 24/7 manager handling bookings, questions, and reminders. Saves ₹5-8 lakhs/year on admin staff.
Maximized Class Revenue
Automated waitlist management ensures every class is as full as possible, directly boosting revenue per session.
Higher Retention Rates
Personalized engagement and milestone tracking keep members motivated and renewing their packages.
Everything Your Studio Needs, Automated
Intelligent modules designed for the unique needs of fitness studios.
Instant Q&A / Booking
Member texts 'Book Pilates for tomorrow 6 PM'. Bot checks availability instantly.
If full, adds member to waitlist and confirms via WhatsApp.
When a spot opens, bot alerts the first waitlisted member to confirm.
Sends a calendar invite and a reminder 2 hours before class.
Allows one-tap cancellation or rescheduling within policy limits.
Updates the instructor's roster in real-time.
Sales & Packages
Promotes intro offers to new leads from Instagram instantly.
Explains package options and studio pricing clearly.
Sends payment links for package purchases or renewals.
Tracks class credit usage and alerts member when balance is low.
Offers exclusive renewal discounts to members with expiring packs.
Upsells workshops or retail items based on member interests.
Instructor & Admin
Instructors view their schedules and class counts on mobile.
They can request subs if unavailable; bot notifies eligible peers.
Tracks check-ins automatically via QR or geofence.
Calculates instructor payouts based on classes taught and attendance.
Manages studio cleaning checklists and equipment maintenance.
Generates detailed reports on class popularity and peak times.
Feedback & Reputation
Asks for a quick rating after a member's first class.
If positive, requests a Google Review to boost local SEO.
If negative, alerts the studio manager for immediate follow-up.
Tracks instructor ratings to identify top performers or training needs.
Collects suggestions for new class times or styles.
Builds a community of loyal advocates for your brand.
Everyone Wins with Converiqo
Benefits for every role in your fitness ecosystem.
Studio Owners
- Full visibility into business health and revenue.
- Reduced operational chaos and admin time.
- Scalable systems allow for easy expansion.
Instructors
- Clear schedules and up-to-date rosters.
- Easy sub management via the app.
- Transparent pay calculations and history.
Front Desk
- Freedom from endless phone tag and booking modifications.
- Focus on member welcoming & relationships.
- Automated waiver and payment collection.
Clients
- Frictionless 24/7 booking experience.
- Personalized attention and milestones.
- Never miss a class with smart reminders.
Finance
- Accurate revenue tracking and forecasting.
- Automated bank reconciliations.
- Timely and accurate payroll processing.
Partners
- Seamless Corporate wellness integration.
- Transparent referral tracking.
- Consistent brand experience across locations.
Capabilities for Every Studio Type
Customizable for your vibe and business model.
Boutique Studio
High-touch, personalized automation for premium experiences.
Yoga / Pilates
Manage mats, props, and tranquil vibes with silent automation.
HIIT / Cross Training
Fast-paced booking and waitlist management for high-demand classes.
Dance School
Term-based enrollments and recital management features.
Wellness Center
Integrate appointments for therapies with class bookings.
Franchise Network
Consistent brand standards and centralized reporting across locations.
Leaders on measurable change
20 Hrs/Wk
Admin Time Saved
40%
No-Show Reduction
15%
Revenue Boost
90%
Client Retention
“Our classes are fuller, our instructors are happier, and I finally have time to focus on growing the business instead of managing the schedule. Converiqo is a game-changer.”
Priya Desai
Founder, Zen Yoga Studio
Frequently Asked Questions
Answers for leaders and ops heads.
Converiqo.ai pulls all studio enquiries - DMs, web forms, walk-ins, and referrals - into a single pipeline. Your team gets clear ownership and next actions, so interested people do not disappear just because someone forgot to call them back after a busy session block.
Converiqo.ai shows owners and managers live information on new leads, trial bookings, class fills, and no-shows. With this view, you can act quickly nudging trials to convert, filling under-booked classes, and fixing issues at specific time slots or locations.
Converiqo.ai routes tasks like trial confirmations, assessment sessions, and coach allocations through clean workflows. Everyone sees the same status and context, so members experience a smooth journey from enquiry to their first class, not a messy handover between teams.
Yes. Converiqo.ai lets you manage leads and engagement across HIIT, yoga, pilates, cycling, and other formats from multiple locations. Head office gets unified analytics, while each studio works with its own filtered view of local prospects and members.
Converiqo.ai analyses engagement patterns, class interest, and follow-up history to highlight people most likely to commit to packages. Studio teams can then prioritise those prospects for deeper consultations and tailor programmes that match their goals and budget.
Converiqo.ai centralises leads from discovery calls, website forms, event sign-ups, and partner referrals into one organised system. Staff always know which prospects to contact, what was discussed last, and which plan or class was originally pitched.
The Converiqo.ai widget captures interest straight from challenge pages, transformation offers, and timetable pages, attaching each lead to its source campaign. The Campaign Manager then shows which creatives, channels, and offers actually bring paying members into the studio.
Converiqo.ai uses RAG workflows to combine past conversion data, member profiles, and plan performance, then suggests the next best step for each lead. Teams get intelligent hints on what to recommend, when to follow up, and which objections to anticipate.
With Converiqo.ai community and forum module, studios can host conversations around workouts, progress, challenges, and nutrition in one digital space. This builds a tight-knit community, increases retention, and surfaces highly engaged members perfect for referrals, upsells, or ambassadors.
When lead capture, campaigns, AI suggestions, and community engagement live in different tools, teams lose time and context. Converiqo.ai unifies Lead Management, the widget and campaigns, AI recommendations, and community signals in one agentic AI stack, giving fitness studios a cleaner, smarter path from first interest to long-term members.
Optimize Your Studio Operations Now
Join top studios that have engaged more members and reduced chaos with Converiqo.