Agentic AI for Bookings, Setlists, Riders, and Show Day Workflows
Converiqo connects enquiries, bookings, contracts, setlists, riders, logistics, and feedback so DJs, agencies, and venues stay in sync from first message to final track.
Pressure points
Key Challenges for DJs, DJ Agencies, and Live Acts
Automation removes guesswork from bookings, preparation, and show day execution.
Scattered Event Enquiries and Dates
Enquiries arrive from multiple platforms, DMs, and contacts, which makes it easy to miss hot dates or double book the same slot.
Unclear Expectations on Vibe and Setlists
Clients often share scattered notes on genres, do play and do not play tracks, cultural constraints, and special moments which can be misinterpreted.
Manual Handling of Technical Riders and Logistics
Sound, lighting, console, and stage requirements are not always captured in one place, which leads to friction with venues and production partners.
Event Day Coordination Pressure
Arrivals, sound checks, last minute changes, and timelines for multiple events or artists are handled through ad hoc calls and chats.
Repetitive Questions from Clients and Planners
Clients and planners keep asking the same questions on timing, policies, payment, and technical setups because there is no single source of truth.
Limited View into Performance and Repeat Demand
Agencies and artists do not always track satisfaction, issues, and repeat booking potential in a structured way across events and cities.
How Converiqo Orchestrates DJ and Live Performance Operations
Agentic AI connects bookings, planning, field operations, and feedback so every event feels structured and creative at the same time.
AI Guided Event and Vibe Journeys
Agentic AI captures event type, audience, venue, timeline, and music preferences then helps design the right flow for each night.
Client and Planner Self Service Intelligence
Clients and planners can review bookings, setlists, riders, and schedules at their convenience without back and forth chasing.
Coordinated On Site and Field Operations
Field service workflows align artists, crew, and vendors on who is doing what, where, and when before, during, and after the show.
Feedback and Marketing Signals
Reviews, ratings, and repeat intent feed back into marketing, positioning, and service improvements for DJs and agencies.
Core module
Sales and Lead Engine
Capture, qualify, and convert DJ and live act enquiries from every channel into confirmed gigs.
Automation flow
Sales and Lead Engine for DJs and DJ Agencies
Capture enquiries from websites, social media, WhatsApp, talent platforms, and referrals with structured fields.
Tag each lead by event type, date, venue, audience profile, music style, and budget range.
Auto qualify leads based on timeline, fit with artist roster, and travel feasibility.
Trigger proposal and contract workflows once basic details and availability are aligned.
Automate follow ups for proposals, contracts, advances, and holds so opportunities are not forgotten.
Give artists and managers a clear pipeline view by segment, location, and season.
Automation flow
Customer Self Service for Event Clients and Planners
Allow clients to upload briefs, special requests, and timelines in a structured form instead of scattered chats.
Provide a shared view of event schedule, arrival time, sound check window, and performance slot.
Enable playlist and vibe approvals, including do play and do not play lists, before event day.
Expose policies on cancellations, overtime, travel, and technical responsibilities so expectations are clear.
Offer a simple way to raise pre event questions or concerns which routes to the right person.
Share updates when bookings are confirmed, advances received, riders agreed, and logistics locked.
Automation flow
Ticketing System for Issues, Disputes, and Concerns
Log timing disputes, technical problems, setlist disagreements, and payment concerns as structured tickets.
Attach contracts, riders, chat excerpts, and other context so resolution teams see the full picture.
Route tickets to artist management, finance, or production leads based on type and impact.
Track responses, concessions, and learnings to reduce similar issues in future events.
Keep clients informed of status from acknowledgement to resolution outcome.
Use ticket data to refine policies, communication templates, and pre event checklists.
Automation flow
Field Service Management for On Site DJ Operations
Assign crew members for sound setup, lighting checks, visuals, and teardown tasks for each event.
Coordinate arrival times and access instructions for artists and crew across multiple venues or stages.
Track event day milestones such as load in, sound check, doors open, performance start, and wrap.
Highlight risks such as delayed setups, equipment gaps, or access issues so they can be addressed quickly.
Capture notes and media from each event so future setups at the same venue are easier.
Provide managers with an overview of who is on which event, and how each show is progressing.
Automation flow
Marketing Module for Visibility and Repeat Bookings
Segment past and potential clients by event type, budget, and geography for focused outreach.
Automate follow ups after events with thank you notes, highlight reels, and review requests.
Promote residencies, open dates, festival slots, and special collaborations through curated campaigns.
Run seasonal campaigns for wedding seasons, corporate offsites, and festival calendars.
Use engagement and conversion metrics to refine positioning for each DJ or act.
Feed positive reviews and case studies into sales conversations and proposal decks.
Automation flow
Workflow Automation Across DJ and Agency Operations
Standardize booking approvals, contracts, and payment milestone steps.
Connect setlist planning, rider confirmation, and logistics into a single journey for each event.
Automate reminders for key dates such as final playlist lock, technical checks, and travel bookings.
Link day of show workflows with field service tasks so everyone follows the same plan.
Align finance tracking with bookings, advances, and settlements at the event and artist level.
Provide a central dashboard of upcoming events, status, risks, and follow ups.
Automation flow
Feedback and Survey for DJ Performance and Experience
Collect feedback from event planners, couples, corporate hosts, and venue teams after each show.
Measure crowd response, professionalism, punctuality, technical quality, and overall experience.
Capture suggestions on music selection, MC skills, or energy that can improve future performances.
Identify clients and venues with high repeat potential for proactive relationship building.
Feed feedback into coaching, setlist experimentation, and gear investments.
Track trends over time for each artist and segment to shape brand and booking strategy.
Stakeholder outcomes
Benefits Across Artists, Agencies, and Event Stakeholders
Everyone from performers to planners benefits when DJ journeys run on organized workflows.
DJs and Live Performers
- See a clear calendar of confirmed, tentative, and past events with key details attached.
- Arrive better prepared with locked playlists, riders, and logistics organized well in advance.
- Spend more time focusing on performance and less time managing scattered coordination.
DJ Agencies and Artist Managers
- Track leads, bookings, contracts, and payments across multiple artists and markets.
- Spot conflicts and opportunities in calendars ahead of time.
- Use structured feedback to coach artists and position them for the right gigs.
Production, Sound, and Lighting Teams
- Receive clear technical riders, timelines, and change logs for each event.
- Coordinate equipment, crew, and logistics without last minute surprises.
- Document setups and learnings so repeat venues become smoother over time.
Finance and Operations Teams
- Align invoicing, commissions, and settlements with actual bookings and contracts.
- Track advances, performance fees, and reimbursements by event and artist.
- Reduce disputes and delays by having a single source of truth on commercials.
Event Planners and Clients
- Share requirements and approvals through guided flows instead of long threads.
- See timing, preparations, and on day status in one place.
- Experience fewer misunderstandings on music, timing, and deliverables.
Venues and Festival Organisers
- Coordinate multiple artists, time slots, and production teams with more predictability.
- Access relevant riders and schedules without juggling separate conversations.
- Build stronger, repeatable working relationships with DJs and agencies.
Deployment fit
Capabilities for Every DJ and Live Performance Setup
From solo freelancers to multi artist agencies and festivals.
Wedding and Social Event DJs
Support detailed vibe planning, cultural nuances, and multi day celebrations with structured workflows.
Club and Residency DJs
Manage residencies, recurring nights, and multiple venues with unified calendars and communication.
Corporate and Private Event DJs
Align expectations with brand guidelines, guest profiles, and timelines for corporate and upscale events.
DJ Agencies and Artist Management Firms
Run enquiries, bookings, contracts, and payouts for multiple artists from a single control panel.
Festival and Multi Artist Lineup Organisers
Coordinate lineups, time slots, stages, and holds with better change management and visibility.
Freelance DJs and Music Producers
Bring professionalism to solo operations with organized bookings, riders, and feedback capture.
Proof of impact
Measurable Change in How DJ Businesses Operate
DJ and Live Act Operations Run Smoother on Converiqo
Higher reliability
More predictable event day setups and timelines
Better alignment
Fewer misunderstandings on vibe, setlists, and riders
Stronger pipeline
Improved repeat booking and referral potential
Sharper decisions
Better visibility into artist and event performance
Customer voice
“Converiqo helped us bring enquiries, setlists, riders, and show day plans into one flow. Clients feel more confident and our artists walk into gigs with fewer doubts and more creative space.”
Founder, DJ agency and live acts collective
Need to know
Frequently Asked Questions
Answers for DJs, agencies, and event planners.
How can agentic AI support professional DJs and performers?
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Agentic AI automates booking inquiries, organizes event details, and improves coordination across DJ teams, technicians, and clients. It helps manage availability checks, technical requirements, playlists, logistics, and communication more efficiently.
What operational challenges do DJs face during events?
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DJs struggle with last minute changes, unclear client expectations, technical setup delays, repetitive questions, and coordination gaps with event planners. Automation brings structure, reduces uncertainty, and ensures smoother event day execution.
Can automation improve booking, preparation, and performance workflows?
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Yes. Automation tracks inquiries, manages confirmations, schedules rehearsal time, assigns equipment tasks, and triggers reminders. It ensures DJs stay fully prepared for weddings, corporate events, clubs, and private parties.
How does AI enhance communication with event clients?
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AI sends automated updates on booking confirmation, playlist approvals, sound setup, arrival timing, and ticket resolution. Clients receive timely clarity without needing repeated calls or last minute messages.
Which KPIs should DJs track using automation tools?
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Important KPIs include inquiry to booking conversion, event satisfaction score, setup accuracy, delay frequency, repeat booking rate, and ticket resolution time. These insights help DJs refine service quality and performance reliability.
How does Converiqo’s Lead Engine increase DJ bookings?
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The Lead Engine captures inquiries from event planners, weddings, corporates, clubs, and organizers. It tags venue type, music style, event date, and budget which helps DJs prioritize high value leads and convert more bookings.
How does Customer Self Service improve client experience for DJs?
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Customer Self Service allows clients to upload requirements, approve playlists, view policies, check schedules, and raise concerns at any time. It reduces repeated back and forth and ensures smoother pre event coordination.
Why should DJs adopt Converiqo’s Ticketing System?
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The Ticketing System manages complaints, technical issues, timing disputes, payment concerns, and post event feedback in structured tickets. It ensures faster resolution and more professional client servicing.
How does Field Service Management support on site DJ operations?
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Field Service Management assigns team members for sound setup, lighting checks, logistics, and teardown tasks. It tracks event day progress to ensure the performance runs smoothly from setup to wrap up.
How do workflows and marketing boost DJ business performance?
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Workflow automation standardizes booking approvals, technical planning, equipment checks, and event day procedures. The marketing module drives lead generation and visibility. Feedback insights help DJs improve client satisfaction and service consistency.
Show ready workflows
Ready to Automate DJ Bookings, Setlists, and Show Day Logistics?
Plug Converiqo into your DJ or live act business to streamline enquiries, bookings, riders, logistics, and feedback without disrupting your existing booking or finance tools.