Agentic AI for
Dance Academies
Choreograph your business success. Automate enrollment, costume orders, and recital chaos seamlessly.
Cut
admin time by 70%
Fill
classes 20% faster
Perfect
recital planning
Recital Coordinator
Simply organize music, costumes, rehearsals, and ticket sales for your shows without the spreadsheet nightmare.
Parent Portal Bot
Answering 'When is rehearsal?' and 'What color tights?' 24/7 so your front desk doesn't have to.
Costume Manager
Collects sizes, tracks orders, and manages distribution lists automatically, ensuring every dancer looks perfect.
How Converiqo is Used in dance Schools
From the barre to the box office, we've got you covered.
Enrollment Season
Fill classes efficiently with online registration.
- Real-time class availability
- Waitlist automation
- Prorated tuition calculation
Performance Mgmt
Make showtime stress-free for everyone.
- Digital ticketing & seating charts
- Volunteer sign-ups
- Music file management
Communication
Keep parents informed and happy.
- Class cancellation alerts (snow days)
- Newsletter automation
- Tuition reminders
Financials
Ensure the studio stays profitable.
- Automated monthly billing
- Costume deposit tracking
- Competition fee management
Why Studios Choose a Unified BOT Platform
Alignment for your artistic vision.
Costume Clarity
No more sizing errors or lost orders.
Family Billing
One simple bill for families with multiple dancers.
Practice Portal
Share videos and music for at-home practice easily.
Recital Revenue
Sell tickets and flowers online to boost show income.
Attendance Tracking
Critical for competition team eligibility.
Staff Payroll
Track hours and substitute teaching automatically.
Real Problems Dance Schools Face
Is managing parents harder than teaching pirouettes?
Costume Chaos
Measuring hundreds of kids, ordering sizes, and tracking payments is a logistical nightmare every year.
Parent Communication
Parents miss emails about rehearsals or shoe colors, leading to confusion and last-minute panic.
Practice Material
Emailing large video files or burning CDs for practice is outdated and frustrating for parents.
Enrollment Paperwork
Manually entering registration forms into a system eats up weeks of time at the start of the season.
Scheduling Conflicts
Avoiding room double-bookings and teacher conflicts across multiple studios requires a genius level of puzzle solving.
Unpaid Tuitions
Chasing late fees and tuition checks is uncomfortable and hurts cash flow.
How Converiqo Saves You Time & Money
Let the technology do the heavy lifting.
Virtual Office Manager
Handles enrollments, payments, and basic questions automatically. Save ₹4-7 lakhs/year on admin salaries.
Zero Costume Errors
Automated sizing and ordering eliminates costly returns and rush shipping fees.
Retain More Familes
Smooth communication and easy payments make parents' lives easier, keeping them at your studio longer.
Everything Your Academy Needs, Automated
Tools built specifically for the rhythm of a dance school.
Enrollment & Classes
Parent registers child for 'Ballet 1' online.
System checks age and prerequisites automatically.
Calculates tuition including sibling discounts.
Sets up auto-pay for monthly fees.
Adds child to class roster visible to teacher.
Sends welcome packet with dress code info.
Recital & Costumes
Teacher selects costume for the class.
Parent inputs measurements in app.
System assigns size and adds fee to bill.
Generates order list for manufacturers.
Tracks shipping and arrival status.
Assigns students to recital dressing rooms.
Communication Hub
Sends weekly newsletters with studio updates.
Alerts parents of 'Picture Day' times.
Notifications for weather-related closings.
Teachers share practice videos to class portal.
Polls parents on recital theme preferences.
Automated birthdays wishes to students.
Business Backend
Tracks revenue per class and per student.
Manages teacher payroll and sub payments.
Inventory tracking for studio boutique.
Reports on retention rates year-over-year.
Forecasts income for summer programs.
Automates tax reports for income.
Everyone Wins with Converiqo
Harmony for your dance family.
Studio Owners
- Profitable and organized recitals.
- Steady cash flow via auto-pay.
- Reduced administrative burnout.
Teachers
- Digital music and video tools.
- Instant class rosters.
- Easy communication with parents.
Parents
- One app for all info.
- Clear billing and fees.
- Practice help for their kids.
Students
- Access to practice videos.
- Fun progress tracking.
- Smooth recital experience.
Office Staff
- Less phone tag.
- Organized costume data.
- Streamlined registration.
Volunteers
- Clear recital assignments.
- Easy check-in for shifts.
- Better communication.
Capabilities for Every Studio
From small setups to competition powerhouses.
Recreational Studio
Efficient tools for fun, low-pressure classes.
Competition Team
Manage intense schedules, travel fees, and multiple routines.
Ballet Academy
Support for syllabus exams, pointe shoe approvals, and strict leveling.
Performing Arts Center
Manage dance, acting, and music lessons in one system.
Multi-Location
Unified branding and data across town or across the country.
Non-Profit
Track scholarship students and donor contributions.
Leaders on measurable change
Save 25+
Admin Hours/Week
0
Costume Errors
98%
Parent Satisfaction
15%
Revenue Increase
“Recital season used to be a nightmare. With Converiqo, it's smooth sailing. I can finally enjoy watching the show.”
Sarah Jenkins
Director, Spotlight Dance
Frequently Asked Questions
Answers for leaders and ops heads.
Agentic AI automates repetitive tasks like lead follow-up, enrollment queries, and recital management. It allows owners to focus on curriculum and teaching while the AI handles front-office logistics, student onboarding, and parent communication.
Common bottlenecks include managing seasonal enrollments, tracking student attendance across levels, answering costume and recital questions, and staying on top of billing. Automation centralizes these workflows and reduces human error during peak seasons.
Absolutely. Parents get instant answers about class times, shoe requirements, and fees through self-service portals. Automated updates keep them informed about their child’s progress and upcoming events, creating a more professional studio environment.
AI monitors student patterns and attendance. It can trigger personalized reminders, celebrate milestones (like moving to a new level), and help re-engage families who haven't registered for the new term, significantly improving lifetime value.
Key metrics include lead conversion rate, student churn rate, average revenue per dancer, and recital participation. Converiqo provides a central dashboard to track these KPIs, linking them to marketing and operational data.
The Lead Engine captures enquiries from web, social, and DMs. It qualifies potential students, suggests appropriate trial classes, and ensures no parent query goes unanswered, helping you fill classes faster.
Families can use the portal to check schedules, view instructor bios, see level requirements, and manage their account details. This 24/7 access reduces phone time for studio staff and gives parents control over their dance journey.
It automates recital announcements, enrollment reminders, and seasonal promotions. By personalizing communication based on a student’s dance style or level, studios can drive more interest in workshops and additional classes.
Billing issues, schedule changes, or costume queries are turned into trackable tickets. This ensures every request is handled by the right person, prioritized correctly, and resolved quickly, keeping both staff and families happy.
The Feedback / Survey (VoC) module collects structured insights from parents about teachers, facilities, and the recital experience. Owners use this data to make informed decisions on staffing and schedule improvements.
Elevate Your Studio Performance
Join leading dance schools that have harmonized their operations with Converiqo.