Agentic AI for Compliance, ROC Filings, and Client Service
Converiqo connects enquiries, statutory calendars, board workflows, ROC filings, and client communication so CS teams deliver faster advice with fewer follow ups.
Pressure points
Key Challenges for Company Secretaries
Automation keeps statutory work, filings, and client workflows under control.
Fragmented Compliance Queries
Clients ask about ROC events, FEMA filings, and board actions across WhatsApp, portals, and email so context disappears.
Manual Filing Prep
Secretarial teams chase directors and promoters for signatures, DIN updates, and proofs using spreadsheets.
Compliance Calendar Risk
Deadlines for AGM, XBRL, CSR, and ESOP registers live in disconnected trackers which increases penalty exposure.
Document Chaos
Resolutions, minutes, and registers sit in shared drives without clear version control or e signature status.
Ticket Backlogs
Each clarification or change request requires manual routing which slows service and impacts client trust.
Limited Knowledge Access
Regulation updates and templates stay locked in email threads so younger analysts cannot self serve quickly.
How Converiqo Orchestrates Compliance Services
Automation and AI align sales, service, filings, and governance in one fabric.
Sales and Lead Engine
Qualify inbound leads for secretarial retainers, transaction support, and advisory projects with guided intake.
Compliance Command Center
Agentic AI orchestrates calendars, filings, reminders, and approval chains for every client entity.
Client Knowledge and Service Copilot
Knowledge graphs feed assistants that answer queries, draft documents, and update portals instantly.
Core module
Client Intake & Engagement Automation
Automate enquiry capture, prospect qualification, KYC collection, and client onboarding for secretarial retainers and compliance engagements.
Automation Flow
Automated Client Qualification & Onboarding
Capture website, WhatsApp, referral, and event leads for retainers, ongoing compliance, or transaction support.
Score leads by entity type, compliance health, revenue potential, and urgency so partners focus on the right accounts.
Auto assign opportunities to partner pods with SLA timers and nudges.
Launch digital onboarding journeys that gather KYC, director data, and share classifications without email ping pong.
Provide dashboards that show pipeline, conversion, and expected filings per quarter.
Sync closed engagements with ticketing, workflows, and billing so handoffs stay smooth.
Automation Flow
Customer Self Service Portal
Clients view compliance calendars, filing status, board actions, and documents anytime across web or chat.
Self service flows let stakeholders request certificates, share resolutions, or update director details instantly.
AI assistant answers policy and regulatory FAQs referencing firm approved knowledge.
Broadcast targeted reminders for AGM, PAS, DIR, CSR, or ESOP actions with one click.
Provide invoice, payment, and ticket history so finance teams stay aligned.
Capture satisfaction feedback after major filings to keep NPS visible.
Automation Flow
Ticketing System
Route compliance queries, change requests, and notices to the right analyst or partner with context attached.
Add SLA timers, escalation paths, and dependency tracking for each ticket.
Auto create sub tasks for drafting, review, signature, and filing.
Embed e signature and document links so work never leaves the ticket.
Share status updates with clients through email, portal, or WhatsApp automatically.
Use analytics to spot recurring issues and refine playbooks.
Automation Flow
Advanced Knowledge Management
Centralize SOPs, checklists, templates, and playbooks tagged by regulation, industry, and geography.
RAG powered search returns the right clause, notification, or template with citations.
Publish partner notes or regulatory alerts once and push across portal, chat, and community.
Track usage to identify where training or content refresh is needed.
Version control ensures teams use the latest approved format for resolutions, notices, or registers.
Grant role based access for sensitive board or investor material.
Automation Flow
Workflow Automation and RPA Hooks
Model end to end workflows for ROC filings, board approvals, AGM prep, or FEMA submissions with dependencies.
Trigger bots to pull data from MCA, stock exchanges, or internal ERPs for validation.
Connect with signing tools, DSC tokens, XBRL engines, and e filing portals automatically.
Generate board packs, minutes, and registers from structured data and template libraries.
Monitor workload, blockers, and capacity across teams with live dashboards.
Log every action for audit trails and peer review requirements.
Automation Flow
Compliance and HRSD Light
Maintain compliance calendars that cover entity, director, and employee level obligations.
Send staged reminders to directors, promoters, or HR when signatures or disclosures are pending.
Track trainings, policy acknowledgements, and code of conduct attestations.
Store employee secretarial data alongside entity records for quick reference.
Automate alerts for expiring DSC tokens, DIN renewals, or insider trading windows.
Provide leadership with compliance health grades per client portfolio.
Stakeholder outcomes
Benefits Across CS Leadership & Teams
Partners, managers, analysts, and clients share one intelligent operating layer.
Managing Partners & Directors
- See intake, compliance health, and billing in one dashboard.
- Predict capacity needs with live workload and SLA data.
- Spend more time advising boards and less time chasing updates.
Engagement & Compliance Managers
- Track every filing, board action, and ticket with clear ownership.
- Automated reminders and escalations cut penalty risk.
- Templates and knowledge hubs reduce drafting time.
Client Success & Sales Teams
- Lead engine and portal insights highlight upsell signals.
- Ticket analytics show which clients need proactive outreach.
- Community and broadcasts keep stakeholders informed and loyal.
Analysts & Associates
- RAG copilots provide clauses, minutes, and checklists instantly.
- Ticket automation removes repetitive coordination work.
- Training resources stay accessible inside the workflow.
Clients & Boards
- Self service portal shows compliance status, documents, and invoices any time.
- Tickets and chat offer transparent communication with full history.
- Reminders ensure directors and promoters act before deadlines.
Operations & IT Teams
- API first platform integrates with practice management, billing, and signing tools.
- Role based access, encryption, and audit logs meet governance standards.
- Automation reduces manual trackers and ad hoc support tickets.
Deployment fit
Capabilities for Every CS Firm Setup
Support boutique practices, regional networks, and enterprise shared services.
Boutique CS Practices
Deliver enterprise grade automation for a lean partner led team without heavy IT.
Regional Multi City Firms
Standardize filings, templates, and reporting across offices while honoring local nuances.
Listed Company Specialists
Manage board cycles, ESG disclosures, insider trading controls, and investor communication at scale.
Secretarial Shared Services
Run entity governance for conglomerates, PE portfolios, and global subsidiaries on one fabric.
Compliance & Legal Hybrid Shops
Unify secretarial, legal, and advisory workflows for faster transaction readiness.
Startup and VC Advisory Cells
Automate cap table changes, funding documentation, and ROC updates for fast growing clients.
Proof of impact
Compliance Leaders Reporting Faster Wins
Company Secretaries Run Smoother on Converiqo
39%
Faster ROC and MCA filings completed
2.4x
Increase in ticket resolutions per analyst
34%
Reduction in missed compliance reminders
28%
Growth in advisory upsell pipeline
Customer voice
“We moved leads, compliance calendars, ticketing, and board workflows into Converiqo. Partners finally see every filing and client update on one screen, and our reminders now go out days in advance.”
Nirupama Iyer, Managing Partner, Accord Secretarial Services
Need to know
Frequently Asked Questions
Answers for CS partners, compliance heads, and client teams.
How can agentic AI support company secretarial work?
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Agentic AI automates repetitive compliance tasks, organizes filings, and tracks statutory deadlines so CS teams improve accuracy and manage more entities without extra manual effort.
What challenges can automation solve for company secretary teams?
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Automation reduces manual errors, accelerates document coordination, and eliminates delays in compliance cycles by standardizing workflows, communication, and approvals.
Can AI improve accuracy for regulatory and compliance processes?
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Yes. AI maintains structured data, auto-checks requirements, and tracks timelines to ensure filings stay compliant and predictable for company secretarial and governance teams.
Why should CS firms digitize routine governance workflows?
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Digitization removes chaotic email trails and manual tracking, creates transparency, and lets teams focus on advisory tasks instead of repetitive follow-ups.
What KPIs matter most for company secretary automation?
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Key KPIs include compliance task completion time, document turnaround, query resolution, filing accuracy, and client response speed—Converiqo centralizes these metrics for easy monitoring.
How does Converiqo’s Lead Engine help company secretaries grow?
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Lead Engine consolidates enquiries, categorizes service needs, and routes leads to the right compliance teams, improving responsiveness and conversion consistency.
How does Converiqo’s CSSE enhance compliance transparency?
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CSSE gives clients real-time visibility into filings, deadlines, and documentation status while enabling uploads and queries, reducing back-and-forth communication.
Why use Converiqo’s Ticketing System for compliance work?
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Ticketing organizes every query, task, and filing into trackable items with ownership, ensuring nothing is missed when managing multiple companies and timelines.
How does knowledge management improve corporate compliance accuracy?
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Centralized templates, legal updates, SOPs, and checklists ensure teams work with accurate, up-to-date information across all entity management workflows.
How does workflow automation simplify company secretarial operations?
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Automation hooks trigger reminders, track filings, manage follow-ups, and coordinate document requests, reducing admin load and ensuring predictable compliance.
Compliance excellence
Ready to Automate Compliance, Filings, and Client Workflows?
Plug Converiqo into your company secretary stack to streamline intake, calendars, board work, filings, and collaboration without rebuilding systems.