Agentic AI for Colleges & Universities
Your AI-powered college assistant for admissions, academic communication, employee self-service, ticketing, and finance.
Parents, students, faculty, and vendors work from one dependable AI layer while leadership gets real-time visibility.
Why colleges struggle
Pressure across admissions, academics, and ops
Admissions Follow-up Debt
Counsellors juggle WhatsApp, email, and fairs without a unified script or tracking.
Fragmented Student & Parent Support
Families chase multiple departments for schedules, fees, or hostel updates.
Multi-Campus Visibility Gaps
Trustees lack a real-time view of SLAs across engineering, management, and allied colleges.
Siloed Knowledgebases
Brochures, fee plans, and SOPs sit in separate drives, so answers contradict one another.
Exam & Academic Rush Chaos
Timetables, invigilation, and result releases depend on spreadsheets and informal chats.
HR / IT / Accounts Backlogs
Tickets raised verbally vanish, hurting staff morale and audit readiness.
How Converiqo orchestrates higher-ed workflows
One assistant, multiple automations, zero ambiguity.
AI Admissions Knowledgebase
Answers parents instantly across website widgets, WhatsApp, Telegram, and Instagram DMs.
Agentic Workflow Orchestration
Admissions, exam cell, HR, and finance tasks run on governed SLAs with nudges and escalations.
Omnichannel Campus Assistant
Parents, students, staff, and vendors use one assistant; teams work from a single queue.
Core module
Survey & Feedback Automation
Automated customer feedback collection with real-time insights and action triggers.
Automation Flow
Admissions Knowledgebase & Marketing
AI resolves “When does MBA intake close?” or “What documents are needed for hostel?” instantly.
Brochures, scholarship details, hostel FAQs, and program differentiators stay synced across channels.
Detect trending queries by city or counsellor and update landing pages or nurture journeys automatically.
Trigger contextual follow-ups after fairs, agency referrals, webinars, or incomplete applications.
Keep counsellor scripts, pricing, and seat availability consistent during peak rush.
Publish microsites and WhatsApp Collections straight from the governed knowledgebase.
Automation Flow
Lead Management & Conversion Playbooks
Capture enquiries from website forms, WhatsApp, campaigns, fairs, and partner portals.
AI scoring prioritises corporate tie-ups, international prospects, and scholarship candidates.
Auto-book tours, webinars, interviews, and entrance tests with reminders and fallback slots.
Counsellors get nudges when follow-ups go stale; leadership sees funnel health per program.
Send dynamic fee plans, prospectus links, and checklists personalised to each lead journey.
Integrate with SIS/CRM without forcing a rip-and-replace.
Automation Flow
Employee Self-Service & HR Automation
Clock-in/out, substitution, and invigilation duties managed via chat or portal.
Leave balances, OD approvals, reimbursements, and letter downloads handled without hallway follow-ups.
Policy and compliance acknowledgements recorded for NAAC/NBA audits.
Broadcast urgent notices to faculty, visiting staff, and lab teams instantly.
Spot attendance anomalies or understaffed labs before they escalate.
Role-based access for teaching, non-teaching, contract, and consultants.
Automation Flow
Ticketing, Payments & Campus Ops
Emails and verbal complaints convert into trackable IT, HR, finance, hostel, or transport tickets.
Fee ledgers, instalments, concessions, refunds, and vendor invoices live in one AI-assisted console.
Parents download receipts, track dues, and request certificates through self-service flows.
Exam cells manage timetables, invigilation, evaluation, and revaluation requests with audit trails.
Library, hostel, lab, and vendor SLAs monitored centrally with escalation ladders.
Campus alerts (safety, weather, closures) broadcast across WhatsApp, SMS, and email with read receipts.
Stakeholder outcomes
Benefits Across College Leadership & Teams
Everyone from trustees to students benefits from automated workflows and operations.
Trustees & Leadership
Live dashboards across admissions, HR, finance, and student services.
Compliance-ready logs for AICTE, NAAC, NBA, and global partners.
Predictive view of campuses or programs needing intervention.
Admissions & Marketing
Unified collection eliminates duplicated counsellor work.
AI handles FAQs so teams focus on serious applicants.
City/program funnels reveal which messaging converts.
Faculty & Staff
Self-service HR and ticketing reduce corridor escalations.
Duty rosters, approvals, and policy updates reach everyone simultaneously.
IT and facilities requests are tracked with ownership.
Parents & Students
Instant clarity on fees, attendance, results, and services.
Issues escalate with documented SLAs, not silent chats.
Consistent tone across WhatsApp, Telegram, email, and portal.
Operations & Finance Teams
Central ledger for dues, refunds, transport, and vendor payouts.
Automated reminders ease queues at accounts counters.
Audit-ready evidence of who approved what and when.
Campus Services & Facilities
Library, hostel, transport, and lab requests tracked with clear SLAs.
Vendor invoices and maintenance schedules automated with approval workflows.
Real-time visibility into facility utilization and service desk performance.
Built for Every College Type
From degree colleges to multi-campus university groups.
Degree Colleges
Semester-based programs, electives, and mentorship flows orchestrated without replacing SIS.
Private Universities
Multi-school, multi-campus view spanning hostels, research centres, and international offices.
Autonomous & Deemed Universities
Custom approval trees for boards, accreditation visits, and exam governance.
Professional & Technical Institutes
Placements, labs, certification partners, and adjunct faculty run on one workflow layer.
Multi-Campus College Groups
Branch-level nuance with central governance on SLAs, NPS, and compliance readiness.
Continuing & Executive Education Wings
Weekend, online, and hybrid cohorts get the same assistant and service desk.
Proof points
Measured Impact Across Campuses
Colleges deploy Converiqo to shorten admissions cycles, calm escalations, and boost staff satisfaction.
Testimonial
“Converiqo unified counselling, HR, and hostel desks across our autonomous campuses. Peak-season admissions finally run on predictable SLAs.”
Dr. Kavita Menon
COO
Frequently Asked Questions
What college leaders, trustees, and operations teams ask most.
How can agentic AI simplify complex operations in large colleges and universities?
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Converiqo.ai uses agentic AI to coordinate tasks across departments, hostels, and offices, cutting manual follow-ups so academic and admin calendars stay in sync.
How does Converiqo.ai help colleges handle peak periods like admissions and exams?
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During high-pressure seasons, Converiqo.ai automates reminders, routes work, and surfaces bottlenecks so queues, queries, and support stay under control.
Can agentic AI improve collaboration between academic departments and central admin?
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Converiqo.ai connects departments, exam cells, and admin through shared workflows so everyone tracks status in one place instead of scattered chats or calls.
How does Converiqo.ai support multi-campus or autonomous college groups?
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Converiqo.ai standardises core workflows and metrics while preserving campus-level nuances, giving management a group-wide view of service and staff experience.
How can colleges use AI insights to design better staff and student experience?
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Converiqo.ai aggregates patterns across tickets, attendance, and requests so leaders can spot friction points and build more supportive, high-performing campuses.
How does the Converiqo Employee Self Service module change daily life for college staff?
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With Converiqo.ai ESS, faculty and non-teaching staff submit requests, track approvals, and update records online, eliminating corridor follow-ups and opaque HR loops.
How can AI-led HR, attendance, and leave workflows help college management?
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Converiqo.ai automates attendance logs and leave flows across campuses so management sees trends early and can plan timetables, backups, and workloads confidently.
How does the Converiqo ticketing module support IT, HR, and accounts in colleges?
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Converiqo.ai converts emails and verbal complaints into trackable tickets, giving IT, HR, and accounts accountable queues where nothing slips through the cracks.
In what way can Converiqo payments and invoicing help with college fee operations?
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Converiqo.ai centralises fee demands, waivers, and receipts so finance and admin teams reconcile faster and see each student’s fee status in one ledger.
Why should colleges run these modules on a unified Converiqo agentic AI stack?
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Converiqo.ai links ESS, HR/attendance, ticketing, and payments in one AI layer, giving colleges cleaner data, stronger control, and a backbone that scales with new programs.
Transform Campus Operations with Converiqo
Automate admissions, HR, ticketing, and finance workflows so colleges deliver seamless experiences across campuses.
Trusted by degree colleges, autonomous universities, multi-campus groups, and professional institutes.