Orchestrate Results
with Autonomous
Scale your enrollment funnel and resolve student doubts 24/7 while keeping your existing ERP & CRM systems intact.
₹15L+
Saved Annually
91%
Faster Support
Works
with existing systems
What is AI for Coaching Centres?
Agentic AI workflows that automate lead qualification, demo scheduling, student support, and fee reminders for competitive exam institutes.
How does Converiqo help?
It replaces manual counseling and support tasks with intelligent agents that integrate with your existing CRM and ERP tools.
What are the outcomes?
Up to 40% higher conversion rates, 70% reduction in admin workload, and 95% on-time fee collections across all branches.
How Converiqo is Used in Coaching Centres
Transform your institute into a high-performance automated academy with agentic workflows.
Admissions & Lead Management
Capture and qualify leads from Meta, Google, and WhatsApp 24/7 without manual intervention.
- Qualify leads based on course interest and budget instantly
- Automate demo class bookings and scholarhip test registrations
- Nurture cold leads with success stories and result updates
Faculty & Internal Operations
Automate faculty rostering, leave management, and academic progress tracking for better center efficiency.
- Manage faculty schedules and class swaps via simple chat
- Automated leave requests and substitution alerts for managers
- Track syllabus completion and faculty performance in real-time
Student & Parent Communication
Deliver instant support and proactive updates to students and parents to build trust and brand value.
- 24/7 AI response to admissions and course-related queries
- Automated test scores, attendance, and performance push alerts
- Proactive alerts for holidays, exam dates, and batch timings
Fee & Finance Operations
Streamline fee collection and financial reporting with automated reminders and ledger syncing.
- Send professional fee reminders with 1-click payment links
- Automated invoice generation and tax receipt delivery
- Identify and escalate payment defaults via automated workflows
Why Coaching Centres Choose a Unified BOT Platform
Leading institutes select Converiqo to consolidate their communication and operations into one secure ecosystem.
Unified Ecosystem
One platform for admissions, academic support, and finance eliminates data silos and fragmented communication.
Compliance & Security
Bank-grade data privacy and secure audit logs ensure student data is protected and regulatory standards are met.
Stakeholder Engagement
Enhance parent trust and student motivation with personalized, timely updates and 24/7 accessibility.
Operational Efficiency
Free up counselors and staff from routine tasks, allowing them to focus on high-value conversions and teaching.
Delivery Excellence
Ensure consistent teaching quality and syllabus delivery across multiple centers with automated tracking.
Future-Ready Tech
Adopt agentic AI that learns and adapts to your institute's specific workflows and student needs.
Real Problems Coaching Centres Face Every Day
Frontline challenges that drain your resources and hinder growth.
Lead Leakage & Delayed Response
Counselors take hours to respond to inquiries, losing up to 45% of potential admissions to faster competitors.
Repetitive Support Burden
Staff spend 70% of their day answering basic questions about fees, batch timings, and result dates instead of selling.
Manual Fee Chasing
Following up for late payments is awkward and time-consuming, leading to high arrears and poor cash flow.
Fragmented Parent Communication
Parents feel disconnected when updates about their child's progress are inconsistent or delayed.
Faculty Coordination Chaos
Managing rosters and class swaps across multiple centers on spreadsheets leads to errors and faculty burnout.
Data Inconsistency
Scattered student data makes it impossible to track the true ROI of marketing campaigns or student success rates.
How Converiqo Saves You Money & Time
Quantifiable impacts on your bottom line with agentic automation.
One AI Agent Replaces 3 Staff
Handle inquiry volumes that would require three full-time counselors. Save up to ₹12 Lakhs annually in salary costs.
Instant Response = More Admissions
Zero delay in replying to leads increases demo class attendance by up to 40%, driving higher revenue per marketing rupee.
Automated Fee Recovery
Systematic WhatsApp reminders improve on-time collections by up to 95%, reducing bad debt and manual follow-up effort.
Everything Your Coaching Centre Needs, Automated
End-to-end workflows designed for the competitive exam ecosystem.
Smart AI for Inquiry & Doubt Support
Leads get instant replies on course details, fees, and faculty profiles 24/7.
AI handles up to 80% of repetitive academic doubts using your knowledge base.
Students can request study materials or homework help via chat instantly.
Complex queries are automatically routed to the right subject matter expert.
Reduce incoming call volume by 75% through self-service FAQ agents.
90% student satisfaction with 10-second response times for all queries.
Convert Intake into Confirmed Enrollments
Capture leads from Facebook/Instagram/Website directly into your CRM.
Lead qualification bot screens for grade, subject interest, and goal (JEE/NEET).
Automated calendar booking for demo classes or scholarship tests.
Smart nudge system follows up with parents who haven't confirmed enrollment.
Collect registration fees via integrated WhatsApp payment links.
Up to 45% improvement in lead-to-enrollment conversion rates.
Streamline Faculty & Administrative Ops
Faculty check daily rosters and mark attendance via the WhatsApp assistant.
Automated leave application and instant substitution workflows for center heads.
Syllabus tracking bots remind faculty of upcoming milestones and deadlines.
Reduce HR coordination time by 60% with self-service employee portals.
Cut administrative overhead by up to ₹8 Lakhs per center annually.
100% visibility into faculty occupancy and student feedback metrics.
Maximize Stakeholder Transparency & Trust
Automated test result alerts sent to parents with performance analysis charts.
Notify parents instantly about student arrival and departure for safety.
Send personalized event alerts for PTMs, counseling sessions, and holidays.
Ticketing system for parent complaints (e.g., bus delay, faculty change) with SLAs.
Improve parent NPS scores by up to 2.4x with proactive communication.
Single source of truth for all student interactions across all channels.
Everyone Wins with Converiqo
Measurable benefits for every participant in the coaching ecosystem.
Owners & Directors
- Unified dashboard for multi-center lead, revenue, and academic performance.
- Scale branch network without linear increase in administrative staff costs.
- Ensure 100% brand consistency and compliance across all locations.
Sales & Admissions
- Focus only on pre-qualified, high-intent leads that are ready for conversion.
- Automated follow-ups ensure no lead ever goes cold or falls through the cracks.
- Real-time lead attribution helps optimize marketing spend on Meta and Google.
Center Managers
- Automated scheduling and substitution reduces daily operational firefighting.
- Instant visibility into fee collections and defaulters for proactive action.
- Streamlined ticketing for facilities and staff issues with clear ownership.
Faculty & Teachers
- Eliminate manual admin tasks like attendance and syllabus reporting.
- More time for doubt-clearing and high-quality instructional delivery.
- Clear visibility into schedules and leave balances via self-service chat.
Students & Parents
- 24/7 access to test results, doubt support, and academic resources.
- Peace of mind with real-time safety alerts and proactive institute updates.
- Professional, modern way to interact and settle fees via preferred channels.
Vendors & Partners
- Structured onboarding and communication for material suppliers and bus operators.
- Transparent SLA tracking and automated payment status updates.
- Centralized repository for contracts and compliance documentation.
Capabilities for Every Coaching Network
Tailored automation for institutes of all sizes and specialties.
Single-Site Academy
Professional-grade automation for standalone centers seeking elite brand value.
Multi-Branch Chain
Centralized governance with branch-level sub-accounts and multi-location reporting.
National Franchise
Standardize admission and academic workflows across hundreds of centers with audit controls.
Hybrid Learning Hub
Sync online and offline cohorts with unified communication and support bots.
Foundation Schools
Manage K-10 foundation courses with integrated parent engagement and activity logs.
Online-Only Platform
Full-funnel automation for digital coaching apps with high-volume lead management.
Leaders on measurable change
₹15L+
Annual Admin Savings
45%
Lead Conversion Boost
95%
On-time Fee Recovery
85%
Query Workload Reduction
“Converiqo saved us ₹18 Lakhs in the first year by automating our admissions and parent support. Our counselors now only talk to high-intent leads, and our parents love the instant result alerts on WhatsApp. It's the ultimate scale engine for coaching.”
Rajiv Khurana
Director, Excellence Academy
Frequently Asked Questions
Answers for leaders and ops heads.
Converiqo.ai automates repetitive tasks, predicts counselling loads, and supports staff in real time so peaks stay controlled without chaos.
During high-pressure admission times, Converiqo.ai automates lead capture, routs enquiries to counsellors, and sends timely follow-ups.
Converiqo.ai tracks student engagement, attendance, and test scores to identify at-risk students, enabling early intervention.
Converiqo.ai unifies data and workflows across all branches, ensuring consistent quality, centralized monitoring, and seamless transfers.
Converiqo.ai analyses performance trends to highlight weak areas in batches or subjects, helping academic heads refine teaching strategies.
Faculty and admin staff can apply for leave, check schedules, and access policies instantly, reducing administrative friction.
Converiqo.ai automates student and staff attendance, alerting parents and management about irregularities immediately.
Issues with projectors, ACs, or software are logged as tickets and assigned automatically, ensuring quick resolution for uninterrupted classes.
Converiqo.ai sends automated, personalized fee reminders and provides easy payment links, significantly reducing late payments.
A unified platform connects counselling, academics, and admin, creating a seamless flow of data and a better experience for students and staff.
Ready to Upgrade Your Coaching Brand?
Join 500+ institutes scaling their results and revenue with Converiqo.AI.