Transform Your Catering Business with
AI That Handles
Book more banquet events, coordinate menus and staff seamlessly, and collect payments on time — while your team focuses on delivering exceptional food experiences.
65%
More Bookings
Zero
Event Surprises
Perfect
Order Accuracy
What is AI for banquet & catering businesses?
Agentic AI workflows for caterers and banquet halls covering event enquiry management, menu consultation, guest count management, procurement coordination, staff scheduling, and payment tracking.
How does Converiqo help catering businesses?
Automates enquiry responses, menu presentation, guest count confirmation, supply ordering, staff briefings, event day coordination, and post-event payment follow-ups.
What are the key benefits?
65% more event bookings, zero last-minute order modifications that collapse quality, 95% on-time payments, and happy clients who become repeat customers and referral sources.
How Converiqo is Used by Catering Businesses
Discover how banquet halls and catering vendors use AI to serve more events beautifully.
Enquiry & Booking Management
Respond to event enquiries instantly with menu options, hall capacity, and pricing. Manage availability in real time and convert more enquiries into confirmed bookings.
- Multi-channel enquiry capture
- Menu & pricing presentation
- Real-time hall availability
Menu Consultation & Planning
Guide clients through menu selection, dietary accommodations, tasting sessions, and final menu approvals with structured digital consultation workflows.
- Digital menu consultation
- Dietary requirement tracking
- Tasting session scheduling
Event Execution Coordination
Coordinate kitchen teams, service staff, procurement, and logistics through automated briefings, timelines, and real-time checklists for flawless event delivery.
- Kitchen team briefings
- Staff scheduling automation
- Procurement coordination
Payment & Financial Management
Automate advance collection, final guest count billing, outstanding balance reminders, and post-event invoicing with transparent financial management per event.
- Advance payment automation
- Per-head billing management
- Post-event settlement tracking
Why Catering Businesses Choose Converiqo
Leading banquet and catering businesses choose Converiqo for operational excellence and growth.
Complete Catering Operations Platform
One platform manages bookings, menu consultations, procurement, staff scheduling, event execution, and payments — eliminating spreadsheets and WhatsApp coordination chaos.
Zero Double Booking of Halls
Real-time availability calendar instantly blocks confirmed event dates — preventing the catastrophic and reputation-destroying mistake of double booking a banquet hall.
Perfect Event Quality Control
Structured menu approval, final guest count confirmation, and kitchen briefing workflows ensure every event is executed exactly as the client approved — no surprises.
Scale Event Capacity
Handle 65% more event enquiries and bookings without adding administrative staff. AI manages the coordination overhead that currently limits growth.
Revenue Per Event Growth
Automated upsell workflows for premium menu upgrades, add-on services, and package extensions increase average event revenue without extra sales effort.
Supplier & Procurement Excellence
Automated procurement orders based on confirmed guest counts and menus reduce food waste, cut costs, and prevent supply shortages that compromise event quality.
Challenges Every Catering Business Faces
These daily operational headaches limit growth and threaten event quality. Converiqo eliminates them.
Losing Event Bookings to Slow Responses
Families planning weddings contact multiple caterers simultaneously. Responding hours later after a busy event service means the booking goes to the competitor who replied first.
Last-Minute Guest Count Changes Ruining Preparation
Guests adding or dropping at the last minute without a formal update system leads to food shortages, excess waste, and impossible kitchen adjustments on event day.
Managing Multiple Concurrent Events
Running 3-5 simultaneous weekend events with shared kitchen resources, staff pools, and procurement without a unified coordination system leads to quality inconsistencies.
Dietary Requirement Gaps on Event Day
Vegan guests, allergy sufferers, and dietary restriction cases that weren't communicated to the kitchen team cause embarrassing service failures in front of entire event crowds.
Procurement Waste and Supply Shortages
Without accurate guest count-based procurement, caterers either over-order and waste food or under-order and run short — both damaging margins and client relationships.
Chasing Post-Event Payments
Following up outstanding balances after events are over gives clients leverage and creates uncomfortable situations that strain long-term business relationships and referral potential.
How Converiqo Helps Catering Businesses Grow
Three powerful ways AI transforms banquet and catering operations.
Book 65% More Events Per Year
AI responds instantly with menus and pricing, manages multi-event availability, and follows up with prospects — filling your event calendar with far less manual effort.
Execute Every Event Flawlessly
Automated kitchen briefings, precise procurement orders, and staff coordination workflows ensure every event meets exactly what was promised — building the reputation that drives referrals.
Eliminate Revenue Leakage
Accurate per-head billing, advance collection, and automated balance reminders ensure you collect every rupee owed without a single awkward post-event payment conversation.
Everything Catering Businesses Need, Automated
From first enquiry to final invoice, Converiqo manages the complete event catering journey.
Event Booking Engine
Capture event enquiries from WhatsApp, wedding portals, Google, and referrals — respond instantly with hall details, menu options, and pricing.
AI qualifies enquiries by event date, guest count, event type, cuisine preference, and budget for smart prioritization and hall assignment.
Menu preview sharing sends relevant cuisine options — vegetarian menus for Jain events, multi-cuisine options for corporate events — automatically.
Hall availability management blocks confirmed dates and shows accurate open slots to prospects without manual calendar juggling.
Booking confirmation triggers advance payment request, consultation scheduling, and event requirements questionnaire.
Follow-up sequences for undecided prospects share reviews, menu highlights, and limited date availability to drive decisions.
Menu Consultation & Approval
Digital menu consultation workflow guides clients through full menu selection — starters, mains, accompaniments, desserts, and beverages — with photos.
Dietary requirement collection captures allergy information, vegetarian/non-veg preferences, religious dietary restrictions, and special accommodations.
Tasting session scheduling with automated reminder workflow ensures clients experience the cuisine before final commitment and approval.
Final menu approval digital sign-off locks the menu and creates the kitchen preparation brief automatically upon confirmation.
Guest count finalization workflow collects confirmed attendance 7 days before the event with automatic per-head billing calculation.
Last-minute update management tracks any additions or special guest needs within 24 hours of event while alerting the kitchen team.
Event Execution Coordination
Kitchen team briefing document generated from approved menu and guest count — shared with head chef and preparation team automatically 48 hours prior.
Procurement order generation based on confirmed guest count and menu — sent to suppliers with quantity specifications and delivery timing requirements.
Service staff scheduling assigns waitstaff, bartenders, and coordinators based on guest count, event type, and service style.
Event day checklist distributed to all teams — kitchen, service, setup, and client liaison — with time-stamped milestones and responsibilities.
Real-time event alerts for critical milestones — food ready, service beginning, dessert stage — keep all teams synchronized throughout service.
Client feedback collection mid-event and immediately post-service identifies any issues for immediate resolution before guests depart.
Finance & Payment Management
Advance payment collection at booking with digital payment link and instant digital receipt generation for both parties.
Per-head billing calculation based on final confirmed guest count generates detailed invoice breakdown automatically.
Balance payment reminder with full invoice sent 7 days before the event and again 48 hours prior for smooth settlement.
Post-event invoice with itemized service breakdown, payments received, and outstanding amount for transparent final settlement.
Event profitability dashboard tracks per-event revenue, food costs, staff costs, and net margins for financial management insights.
Repeat client and referral tracking identifies high-value clients for priority service and loyalty recognition programs.
Everyone Wins with Converiqo
How AI creates better outcomes across the entire catering business ecosystem.
Banquet Owners & Catering Directors
- Full visibility into bookings, event pipeline, procurement costs, and revenue per event type.
- Scale to 65% more events without proportionally increasing administrative or coordination staff.
- Brand built on consistent quality and professional communication that drives referral growth.
Kitchen & Chef Teams
- Structured digital briefings with exact menu, final guest count, and dietary requirements well before event day.
- Automated procurement ensures right ingredients arrive on time in right quantities — no shortages, no waste.
- Clear event timeline and service milestones keep kitchen teams synchronized with service teams throughout.
Sales & Booking Teams
- Instant enquiry responses with menu and pricing prevent competitor conversions during response delays.
- Consultation scheduling, tasting session booking, and follow-up automation reduce conversion friction significantly.
- Booking pipeline analytics reveal which event types, seasons, and channels drive most valuable revenue.
Finance & Accounting Teams
- Automated advance collection, per-head billing, balance reminders, and post-event settlement tracking.
- Event profitability reports reveal food cost percentages, staff cost ratios, and net margin per event type.
- Supplier payment tracking and reconciliation across all procurement orders simplifies financial management.
Clients & Event Families
- Instant, professional enquiry responses with beautiful menu presentations create immediate confidence.
- Structured menu approval and dietary management ensure every guest is served appropriately and happily.
- Consistent, flawless event execution turns satisfied clients into loyal repeat customers and referral sources.
Suppliers & Procurement Partners
- Accurate, advance procurement orders with clear quantities and delivery requirements reduce supply confusion.
- Automated payment tracking ensures supplier invoices are processed and settled on agreed timelines.
- Regular, reliable catering clients provide predictable order volumes for better supplier relationship management.
Built for Every Catering Business
Converiqo works for standalone caterers to large banquet hall chains.
Wedding Banquet Halls
Full wedding catering workflow covering mandap bookings, multicourse menus, guest management, and post-wedding settlements.
Corporate Event Caterers
Professional corporate catering with dietary management, branded service standards, and enterprise client billing workflows.
Outdoor & Destination Caterers
Outdoor event catering with logistics coordination, equipment transport planning, and remote service management.
Multi-Venue Banquet Chains
Centralized management across multiple banquet hall locations with standardized menus and quality control workflows.
Catering-Only Businesses
Pure catering operations serving multiple venues with kitchen dispatch, transport, and multi-event day coordination.
Specialty Cuisine Caterers
Niche cuisine specialists — Punjabi, South Indian, Mughlai, Continental — with cuisine-specific consultation and preparation workflows.
Leaders on measurable change
65%
More event bookings
95%
On-time fee collection
92%
Client satisfaction rate
30%
Less food waste per event
Frequently Asked Questions
Answers for leaders and ops heads.
Agentic AI automates catering inquiries, shares digital menus, and provides instant pricing estimates. It ensures that prospects receive professional proposals immediately, schedules tasting sessions, and tracks follow-ups to convert inquiries into confirmed banquet bookings.
Caterers often struggle with last-minute menu changes, fluctuating guest counts, and tracking specific dietary requirements. Automation organizes menu selections, sends automated guest count confirmation reminders, and ensures that kitchen staff are updated in real time.
Yes. Automation calculates ingredient requirements based on the finalized menu and guest count. It coordinates with suppliers for timely deliveries and monitors inventory levels, reducing food waste and ensuring all necessary items are in stock for the event.
AI manages staff rosters, sends shift reminders, and distributes event-specific instructions (SOPs) to the crew. It ensures that everyone—from chefs to servers—is aligned on the service timeline and any special client requests.
Useful KPIs include inquiry-to-booking conversion rate, average revenue per plate, food cost percentage, and staff productivity. These metrics help catering businesses optimize their operations and improve overall profitability.
The Lead Engine captures inquiries from wedding websites, corporate event portals, and social media. It tags event date, guest count, and cuisine preference—allowing catering teams to respond with tailored menus and professional quotes instantly.
Customer Self-Service allows clients to select menu items, update guest counts, view payment history, and provide dietary feedback anytime. It offers a transparent, high-end experience that simplifies event planning for the host.
The Ticketing System organizes menu Revision requests, billing disputes, and service feedback into trackable cases. It ensures that every client concern is addressed before or after the event, maintaining high standards of customer service.
Field Service Management coordinates the transport of kitchen equipment, manages mobile service teams, and tracks on-ground logistics for outdoor setups. It ensures that off-site events are executed with the same precision as indoor banquets.
Workflow Automation standardizes the process from menu selection to post-event cleanup. The Marketing Module re-engages past clients for annual corporate events, while Knowledge Management stores standardized recipes and food safety SOPs. Together, they help banquet & catering vendor businesses scale effectively.
Ready to grow your catering business?
Join banquet and catering businesses using Converiqo to serve more events with less operational chaos.